Academic Recruitment Analyst

UC Davis Health; Sacramento (CA); Hybrid; USD 77,000 - 139,000; Full time

Job summary

UC Davis Health is seeking an academic recruitment subject matter expert to manage day-to-day recruitment activities and provide high-level analytical support to school leadership. This role collaborates with Recruitment Lead, Academic Personnel teams and cross-campus offices to interpret policies and implement procedures that support faculty hiring and workforce planning.

The position emphasizes analytical decision-making, project management and excellent communication, with a hybrid work

Qualifications

• Bachelor's degree or equivalent training and experience.
• Extensive experience in academic recruitment and search committee oversight.
• Knowledge of Academic Personnel Manual policies.

Responsibilities

• Provide recruitment analysis and strategic advising.
• Oversee administrative appointments and reviews.
• Lead research, development and special projects.

Skills

Analytical thinking

Interpersonal skills

Project management

Problem solving

Communication skills

Education

Bachelor's degree

Tools

UC Recruit

MyInfoVault

APHID

Airtable

PeopleSoft

Outlook

Microsoft Suite

Job description

Job Summary

Under the direction of the Department Manager, this position serves as an academic recruitment subject matter expert and works collaboratively with the Recruitment Lead and all Academic Personnel teams to manage day-to-day recruitment activities and provide high-level analytical support to the Associate Vice Chancellor, Assistant Dean, Department Manager, School/Department leadership and staff. This position also serves as a liaison to the Office of the Vice Provost-Academic Affairs and the Academic Personnel staff; provides policy interpretation, analysis and best practice recommendations related to academic personnel policies; assist in the development and implementation of new School, campus and system procedures and provides training to all levels of internal and external staff and faculty.

Minimum Qualifications

• Bachelor's degree in related field or discipline and/or equivalent training and experience.
• Extensive experience and understanding of academic recruitment process (faculty recruitment highly preferred) including online application management, advertising, interviewing and search committee oversight
• Knowledge and understanding of Academic Personnel Manual policies and academic bargaining unit contracts.
• Experience working in the following systems: UC Recruit, MyInfoVault, APHID, Airtable, PeopleSoft, and Outlook.
• Experience and working knowledge of Microsoft Suite.
• Demonstrated analytical decision-making, critical thinking and problem-solving skills.
• Accomplished multi-tasking, organization and discipline skills.
• Excellent interpersonal, communication (written and oral), and customer service.
• Detail oriented with excellent project management skills.

Preferred Qualifications

• Bachelor's degree
• Experience working with union contracts.
• Experience using campus and school Recruit/payroll/personnel systems.
• At least two years experience in Academic Health system setting
• Working knowledge of virtual interview software.
• Knowledge and understanding of Academic Personnel Manual policies and academic bargaining unit contracts.

Key Responsibilities

• 40% - Recruitment Analysis and Advising
• 35% - Administrative Appointments and Reviews
• 25% - Research, Development and Special Projects

Department Overview

The Office of Academic Personnel, School of Medicine Dean's Office has overall responsibility for administration of the academic personnel process and faculty development programs in the Schools of Health. The Schools consists of 26 different focus areas and/or departments and 12 organized research units. The office is currently comprised of the Associate Vice Chancellor, Assistant Vice Chancellor, Assistant Dean, Department Manager and five teams consisting of Academic HR Analysts, Project Policy Analysts and a Health Professions Education Specialist. The workforce of the School consists of approximately 4000 academic appointees including members of the Academic Senate, Academic Federation, Junior Specialists, Volunteer Clinical Professor, Visiting Professors, and student titles. Academic Personnel oversees two major functions - 1) The recruitment, appointment, advancement, compensation and retention of all academic personnel and 2) Faculty development programs for the Schools of Health and other professional development and leadership activities. Under the direction of the AVC, Assistant Dean and Department Manager, the department works collaboratively to provide high-level analytical support to the Associate Vice Chancellor and Dean, Department Chairs, Program Directors, Chief Administrative Officers, Department Analysts and faculty. They provide information, policy interpretation, development of new policies and procedures.

Department Specific Job Scope

Under the direction of the Department Manager, this position works collaboratively to provide support to the Recruitment Lead and Generalist Team for day-to-day recruitment activities and high-level analytical and administrative support to the Associate Vice Chancellor, Assistant Dean and other School/Department staff. This position will also communicate and work collaboratively with the Office of the Vice Provost-Academic Affairs and the Academic Personnel staff; provide information, interpretation and recommendations related to academic personnel policies; assist in the development and implementation of new School, campus and system procedures and practices, and assist with matters involving employment and labor relations.

POSITION INFORMATION

• Salary or Pay Range: $2,954.40 - $5,360.00
• Salary Frequency: Bi-Weekly
• Salary Grade: 178
• UC Job Title: ACAD HR ANL 3 CX
• UC Job Code: 005391
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon - Fri; 8:00 am - 5:00 pm
• Location: Education Building (HSP033)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks