Academic Programs Operations Lead

Maryland Institute College of Art; Baltimore (MD); On-site; USD 57,938,000 - 70,861,000; Full time

Job summary

Maryland Institute College of Art is seeking a Program Coordinator in Academic Affairs to provide high‑level administrative and operational support for faculty, leadership, and students. The role manages complex calendars, learning platforms, and departmental communications while coordinating onboarding, recruitment logistics, and budget processes.

Responsibilities include handling confidential records, collaborating with HR/Finance/Registrar, coordinating course scheduling, and supporting

Qualifications

• Associate's degree required.
• Two years of admin/support experience in a complex environment.
• Experience with Workday or comparable ERP systems.

Responsibilities

• Provide comprehensive administrative support to department leadership and faculty.
• Manage calendars, meeting materials, and syllabus collection.
• Act as liaison with HR, Finance, Registrar, Facilities, IT, and Academic Affairs offices.
• Coordinate onboarding for new faculty and recruitment logistics.
• Oversee budgeting, purchasing, and reimbursements; monitor expenditures.
• Coordinate events, campus visits, and visiting artists/lecturers.
• Maintain academic records, reports, and departmental communications.
• Support department websites, social media, and communications channels.

Skills

Organizational skills

Project management

Communication

Customer service

Confidentiality

Detail-oriented

Problem solving

Team collaboration

Education

Associate's degree

Tools

Workday

25Live

Canvas

Google Workspace

Microsoft 365

PeopleSoft

Job description

Maryland Institute College of Art is seeking a Program Coordinator in Academic Affairs to provide high‑level administrative and operational support for faculty, leadership, and students. The role manages complex calendars, learning platforms, and departmental communications while coordinating onboarding, recruitment logistics, and budget processes.

Responsibilities include handling confidential records, collaborating with HR/Finance/Registrar, coordinating course scheduling, and supporting