Academic Programs Office Manager, Durham

nc; North Carolina; Hybride; USD 59 000 - 64 000; Plein temps

Avantages offerts par ce poste

Flexible/Hybrid work may be available

Résumé du poste

North Carolina School of Science and Mathematics (NCSSM) is seeking an Office Manager for Academic Programs in Durham. The role reports to the Vice Chancellor for Academic Programs and provides program management, analytical support, and day-to-day leadership to deans, directors and program assistants within each discipline.

Responsibilities include program support, budget management, AP testing coordination, events, and supervision of staff.

Qualifications

• Knowledge of the specific program area and current trends.
• Ability to coordinate and administer programs and budgets.
• Ability to review information, assess risk and ensure objectives.
• Strong communication of technical program information to diverse audiences.

Responsabilités

• Program Support to the Vice Chancellor for Academic Programs and all entities within Academic Programs.
• Budget oversight, Advanced Placement Testing Coordination, and Special Events Coordination.
• Administrative support for key faculty processes and supervision of staff.
• Flexible/hybrid work may be available.
• Serve as first point of contact for customers in Durham (students, staff, families, vendors).

Connaissances

Program Administration

Budget management

Contracts & grants

Communication

Consultation

Data analysis

Description du poste

Agency

North Carolina School of Science , Math Division VC for Academic Programs Job Classification Title University Program Specialist (S) Position Number 60087936 Grade 31000156

About Us

North Carolina School of Science and Mathematics (NCSSM) a constituent of the University of North Carolina System, is a world-class public high school with statewide reach empowering academically talented students from every corner of the state to design their own future. We offer our Residential high school program in Durham and Morganton for juniors and seniors, our Online supplementary honors program, and individual virtual daytime Connect courses in partnership with local high schools, all tuition free. Our wide array of summer offerings for rising fifth- through 12th-graders includes free opportunities for in-state students alongside paid options for students from anywhere in the world. Specializing in science, technology, engineering, and math and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980. For more information visit ncssm.edu . All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity or expression, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran or national guard. If you are an individual with disabilities requiring accommodations in the application and interview process, please contact us at [e-mail] .

Description of Work

CLOSING DATE: Thursday, November 5, 2026

**This position will close at 11:59 p.m. the night before the end date listed.

POSITION TYPE: Permanent, 12-months, SHRA, FLSA Non-exempt, 1.0 FTE

NCSSM and the Academic Programs Division foster an environment of collaboration across departments and divisions and support community-engaged service and research.

Description of Duties

This position is the Office Manager for Academic Programs for NCSSM-Durham, and reports to the Vice Chancellor for Academic Programs. The position provides program management and analysis for the Academic Programs departments, administrative support to the Vice Chancellor for Academic Programs, and provides day-to-day leadership, consultation, and support to each dean, director, chair, and program assistant within each discipline. This position serves as the first point of contact for all customers in Durham, including students, staff, faculty, families, and vendors.

Major functions of the positions are:

• Program Support to the Vice Chancellor for Academic Programs and all entities within Academic Programs
• Budget
• Advanced Placement Testing Coordination
• Special Events Coordination
• Administrative Support for Key Faculty Processes
• Supervision of Part-time and/or Temporary Academic Programs staff
• and other duties as assigned.
• Flexible/Hybrid work may be available.

Knowledge Skills and Abilities/Management Preferences

HIRING SALARY RANGE : $59,311 - $63,730

Hiring salary will be determined based on education, experience, equity, budget, and market considerations.

Knowledge, Skills, and Abilities :

• Professional Knowledge Knowledge of the specific program area(s). Ability to keep current with developments and trends in areas(s) of expertise.
• Program/Project Administration Ability to coordinate and administer program(s)/project(s), activities and protocols. Ability to manage resources and budget. Ability to prepare and manage contracts and grants. Ability to monitor activities, and assess risk and quality control associated with the program.
• Consultation Ability to provide advice and counsel. Knowledge of the client programs, organization and culture. Ability to acknowledge and consider client's and organization's range of internal and external priorities in terms of the organization's mission and goals. Ability to understand the relationships and interrelationships of all the issues across organizational boundaries. Ability to share knowledge and critical thinking processes to achieve mutually agreeable outcomes.
• Information Analysis and Decision-Making Ability to review, summarize, and analyze program information, data, business operations, and/or financial statements. Ability to determine and ensure compliance with program objectives, laws and regulations. Ability to choose an effective course of action or develop appropriate solutions and/or reach conclusions. Ability to take action consistent with available facts, constraints, and anticipated consequences.
• Communication and Marketing Ability to communicate, in written and oral form, detailed and technical program information, guidelines and standards/statutes/codes/regulations to various audiences to ensure that they understand the information and the message, and to seek compliance. Ability to deliver presentations suited to the characteristics and needs of the audience such as negotiating solutions among