Academic Programs & Grants Coordinator

The Claremont Colleges Services; Claremont (CA); On-site; USD 34,000 - 45,000; Full time

Job summary

Pomona College is seeking an Academic Coordinator to perform a broad range of skilled administrative tasks for the department and to support faculty, students, and staff. You will manage calendars, coordinate budgets and travel, hire and supervise student employees, and assist with grants and program operations.

This role requires attention to detail, independent work, and the ability to handle confidential information in a fast-paced academic environment.

Qualifications

• Education: High School Diploma or GED required; 2+ years of college or business school preferred.
• Experience: At least 1 year in general office roles with increasing responsibility.
• Ability to work independently, manage multiple tasks, and handle confidential information.

Responsibilities

• Provide broad administrative and clerical support to the department.
• Maintain calendars, coordinate schedules, and prepare meeting materials.
• Monitor budgets, purchase documentation, and reimbursements; assist with grants.
• Hire and supervise student employees where applicable; support faculty and staff.

Skills

Office administration

Budgeting

Calendar management

Staff supervision

Education

High School Diploma or GED

2+ years of college or business school

Tools

Jenzabar

CX CARS

Job description

Pomona College is seeking an Academic Coordinator to perform a broad range of skilled administrative tasks for the department and to support faculty, students, and staff. You will manage calendars, coordinate budgets and travel, hire and supervise student employees, and assist with grants and program operations.

This role requires attention to detail, independent work, and the ability to handle confidential information in a fast-paced academic environment.