Academic Programs & Grants Coordinator

Pomona College; Claremont (CA); On-site; USD 71,635,000 - 94,558,000; Full time

Job summary

Pomona College is seeking an Academic Coordinator in Claremont, CA. The role provides a broad range of administrative and clerical support to the department and programs, serving as a resource for faculty, students, and staff. You will potentially supervise student employees and handle personnel paperwork.

The position allocates time across multiple programs and requires strong organization, budget awareness, and proactive collaboration with faculty and administrators.

Qualifications

• Education: High School Diploma or GED required; 2+ years of college in office administration preferred.
• 1 year minimum of general office experience with increasing responsibility is required.
• Word processing experience is required; ability to work independently and manage office functions is essential.

Responsibilities

• Maintain student database and create templates for documents; ensure correct spelling and grammar.
• Monitor and assist in drafting budgets and processing budget documentation.
• Support faculty teaching and research.
• Coordinate faculty personnel reviews and department/program reviews.
• Arrange schedules, room assignments, and student registration; coordinate events.
• Handle purchases, reimbursements, and related expenses.

Skills

General office experience

Word processing

Independent work

Initiative

Communication skills

Office management

Microsoft Office

Education

High School Diploma or GED

2+ years of college in office administration

Tools

Microsoft Office

Jenzabar

CX CARS

Job description

Pomona College is seeking an Academic Coordinator in Claremont, CA. The role provides a broad range of administrative and clerical support to the department and programs, serving as a resource for faculty, students, and staff. You will potentially supervise student employees and handle personnel paperwork.

The position allocates time across multiple programs and requires strong organization, budget awareness, and proactive collaboration with faculty and administrators.