Academic Programs & Events Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 56,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Flexible work hours

Wellness programs

Job summary

The University of Pennsylvania is seeking a Program Coordinator to provide comprehensive administrative support to the Institute for Immunology & Immune Health (I3H) and Colton Center for Autoimmunity. The role serves as the primary front desk contact, manages event planning, meeting scheduling, communications, and on-site floor management, with on-site presence five days a week.

Bachelor's degree with 2–3 years of experience is required; this is a full-time on-site position located in

Qualifications

• Bachelor's degree and 2 to 3 years of experience or equivalent combination of education and experience is required.

Responsibilities

• Serve as the first point of contact for I3H, including the Colton Center for Autoimmunity, providing high-level customer service.
• Respond promptly to emails directed to i3h-admin@penn.
• Maintain and manage programmatic lists and distribute requests to the I3H community.
• Coordinate room reservations and scheduling for meetings, seminars, and events.
• Welcome new members of I3H and act as Floor Manager for 3600 Civic Center Blvd.
• Coordinate all faculty recruitment visits, travel, and talks; advertise talks to stakeholders.
• Plan and execute recurring large-scale events and smaller recurring events.
• Manage event logistics including venue, catering, speaker invitations, and reimbursements.
• Provide on-site coverage for Immunology Colloquium and other programming.

Education

Bachelor's degree

Job description

The University of Pennsylvania is seeking a Program Coordinator to provide comprehensive administrative support to the Institute for Immunology & Immune Health (I3H) and Colton Center for Autoimmunity. The role serves as the primary front desk contact, manages event planning, meeting scheduling, communications, and on-site floor management, with on-site presence five days a week.

Bachelor's degree with 2–3 years of experience is required; this is a full-time on-site position located in