Academic Programs Coordinator | Operations & Engagement

Spertus Institute; Chicago (IL); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health benefits

403(b) plan

Graduate degree access

Hybrid work model

Downtown Chicago location

Job summary

Spertus Institute in Chicago, IL seeks a highly organized Coordinator of Academic Administration to support our academic community. This hybrid role partners with faculty and staff to manage programs, communications, and recruitment. You will help with scheduling, records, and events while ensuring excellent student experiences.

The position emphasizes collaboration, process improvement, and growing your skills in a nonprofit academic setting. Prior admin or recruitment exposure is a plus.

Qualifications

• Bachelor's degree required.
• Administrative, academic support, communications, or recruitment/sales experience a plus.
• Strong written and verbal communication, including customer service mindset.

Responsibilities

• Coordinate daily administrative operations for degree and certificate programs.
• Assist with course scheduling, academic calendars, and program logistics.
• Manage departmental email accounts, calendars and routine inquiries.
• Maintain academic records, updating databases, and documentation while ensuring confidentiality.
• Support faculty with course preparation, materials, Zoom coordination, and admin requests.
• Assist with accreditation activities, program reviews, and compliance documentation.

Skills

Microsoft Office

Excel

Word

Outlook

Teams

Databases

Project management

Communication

Customer service mindset

Adaptability to new tools

Education

Bachelor's degree

Job description

Spertus Institute in Chicago, IL seeks a highly organized Coordinator of Academic Administration to support our academic community. This hybrid role partners with faculty and staff to manage programs, communications, and recruitment. You will help with scheduling, records, and events while ensuring excellent student experiences.

The position emphasizes collaboration, process improvement, and growing your skills in a nonprofit academic setting. Prior admin or recruitment exposure is a plus.