Academic Programs Coordinator - Administration & Outreach

Spertus Institute for Jewish Learning and Leadership; Chicago (IL); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Vacation & holidays

Benefits package

Graduate programs access

Spertus swag

Job summary

Spertus Institute for Jewish Learning and Leadership in Chicago is seeking a Coordinator of Academic Administration to support degree and certificate programs, manage calendars, and coordinate communications. The role emphasizes collaboration, data integrity, and strong student and faculty experiences.

This hybrid on-site position offers growth in a non-profit academic setting, with opportunities to engage with community partners and contribute to program operations and recruitment efforts.

Qualifications

• Bachelor's degree required.
• Administrative, academic support, communications, or recruitment/sales experience a plus!
• Experience in recruitment or communications is a plus.
• Ability to juggle multiple tasks and deadlines and use project management platforms.
• Clear, professional written and verbal communication.

Responsibilities

• Coordinate daily administrative operations for degree and certificate programs.
• Assist with course scheduling, academic calendars, and program logistics.
• Manage departmental email accounts, calendars and routine inquiries.
• Maintain academic records, updating databases, and documentation while ensuring confidentiality and accuracy.
• Support faculty with course preparation, materials, zoom meeting coordination, and administrative requests.
• Assist with accreditation activities, program reviews, and compliance documentation as needed.
• Coordinate communications campaigns and student engagement initiatives across programs.
• Assist in planning onboarding activities for new students, including orientation and welcome events.

Skills

Microsoft Office

Excel

Word

Outlook

Teams

Data entry

Project management

Education

Bachelor's degree

Tools

Databases / Information Systems

Job description

Spertus Institute for Jewish Learning and Leadership in Chicago is seeking a Coordinator of Academic Administration to support degree and certificate programs, manage calendars, and coordinate communications. The role emphasizes collaboration, data integrity, and strong student and faculty experiences.

This hybrid on-site position offers growth in a non-profit academic setting, with opportunities to engage with community partners and contribute to program operations and recruitment efforts.