Academic Programs Coordinator — Fast-Paced & Impactful

ProPivotal; Cambridge (MA); On-site; USD 65,000 - 80,000; Full time

Job summary

ProPivotal is seeking an Administrative/Program Coordinator to support university and research programs in Cambridge, MA. You will help keep projects organized, coordinate tasks, and ensure smooth operation of academic initiatives.

Ideal candidates have 2+ years in similar roles, strong organizational and communication abilities, and familiarity with Microsoft Office/Google Workspace. Experience with Salesforce or Banner is a plus in a fast-paced higher-ed setting.

Qualifications

• 2+ years of administrative or program coordination experience, preferably in higher education or research.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office or Google Workspace; familiarity with academic systems (Salesforce, Banner) is a plus.

Responsibilities

• Support faculty, students, and staff by keeping programs running smoothly.
• Coordinate administrative tasks and maintain clear communication across teams.
• Assist with program logistics and data management.
• Contribute to a collegial, mission-driven university environment.

Skills

Administrative experience

Organizational skills

Communication skills

Tools

Microsoft Office

Google Workspace

Academic systems (Salesforce/Banner)

Job description

ProPivotal is seeking an Administrative/Program Coordinator to support university and research programs in Cambridge, MA. You will help keep projects organized, coordinate tasks, and ensure smooth operation of academic initiatives.

Ideal candidates have 2+ years in similar roles, strong organizational and communication abilities, and familiarity with Microsoft Office/Google Workspace. Experience with Salesforce or Banner is a plus in a fast-paced higher-ed setting.