Academic Programs and Finance Coordinator

Northwestern University; Evanston (IL); On-site; USD 60,000 - 63,000; Full time

Benefits offered by this job

Health, dental, vision

Tuition benefits for employee and/depe

Flexible work arrangements

Wellness programs

Job summary

Northwestern University’s Kellogg School of Management seeks a Business Coordinator to support the Kellogg Academic Departments infrastructure, faculty, and students. The role includes coordinating seminars, events, and logistics, while ensuring top-tier client service and accurate financial processing in line with university policies.

Responsibilities include payroll and expense processing, hiring independent contractors, and contributing to annual budget development.

Qualifications

• Minimum 1 year administrative experience including budgets, finance, grants, facilities, or HR; or other relevant experience.
• Advanced proficiency in Microsoft Office and databases; quick to learn new platforms.
• Strong customer service skills with the ability to build and maintain client relationships.
• Excellent organization, time management, and communication skills.

Responsibilities

• Coordinate research seminars, faculty recruiting events, and other academic events; manage scheduling, travel, and visitor hospitality.
• Process payroll, purchasing, travel & entertainment transactions; request new chart strings per NU protocol.
• Review and reconcile financial transactions; provide receipts and support for vendors and customers; resolve problems.
• Monitor open encumbrances and deficit chart strings; maintain Chart of Account lists; budget alignment and reporting.
• Support IT, facilities, and student support functions; supervise 1-2 student staff and provide onboarding.

Skills

Customer service

Organization

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Databases

Job description

Northwestern University’s Kellogg School of Management seeks a Business Coordinator to support the Kellogg Academic Departments infrastructure, faculty, and students. The role includes coordinating seminars, events, and logistics, while ensuring top-tier client service and accurate financial processing in line with university policies.

Responsibilities include payroll and expense processing, hiring independent contractors, and contributing to annual budget development.