Academic Programs Administrator

Auburn University; Auburn (AL); On-site; USD 42,000 - 60,000; Full time

Job summary

Auburn University is seeking an Academic Programs Administrator I/II in the Mechanical Engineering Department. The role focuses on designing and managing academic programs, supporting the program head, and ensuring compliance with policies and budgets.

The successful candidate will coordinate communications among faculty, staff, and students; maintain databases; assist with grants and proposals; and support resource development activities in a fast-paced academic environment.

Qualifications

• Bachelor's degree required for Level I.
• Level II requires Bachelor's + 2 years of program administration experience.
• Masters degree may be required if teaching.

Responsibilities

• Plans, designs, develops, executes, and/or manages strategies and programs for academic-related programs, groups, or services.
• Assists program head with high-level administrative/professional program support responsibilities.
• Coordinates program activities to ensure guidelines, policies, and procedures are followed.
• Provides information to and facilitates communication among administrators, faculty, staff, and students regarding programs/services.
• Maintains relevant databases and records for accessibility and accuracy.
• Interacts with students to support progress on research projects and assignments.
• Monitors budget and grant funding; may assist in grant proposal preparation and submission.
• Prepares and edits communications for various media outlets.
• Plans and implements resource development activities.

Skills

Administrative support

Budget management

Grant administration

Communication

Project management

Education

Bachelor's degree

Master's degree (teaching)

Job description

Overview

The Samuel Ginn College of Engineering’s Mechanical Engineering Department is seeking candidates for an Academic Programs Administrator I/II position. The successful candidate must be exceptionally motivated, strongly service-oriented, possess strong organizational and problem-solving skills, have excellent communication and operational management skills, and be fully prepared to thrive in a fast-paced academic environment characterized by dynamic growth.

Responsibilities

• Plans, designs, develops, executes, and/or manages strategies and programs for academic-related programs, groups, or services (may assist in this function rather than be solely responsible in the lower-level jobs of the family).
• Assists program head with a variety of high-level administrative/professional program support responsibilities.
• Coordinates program or service activities to ensure relevant guidelines, specifications, policy, and/or procedures are enforced and followed.
• Provides information to and facilitates communication between administrators, faculty, staff, and students concerning programs/services.
• Maintains relevant databases to ensure accurate and accessible records.
• Interacts with students to ensure adequate progress on research projects and assignments.
• Monitors budget and grant funding and ensures expenditures are within specifications and in line with spending projections; may research, write, submit, and/or administer grants and proposals for submission.
• Prepares, reviews, and edits an assortment of communications through various media outlets.
• Plans and implements the management of resource development activities.

Qualifications

Level I:

• Bachelor's degree no specific discipline.

Level II:

• Bachelor's degree no specific discipline and 2 years of experience in project or program administration.

For positions that require the employee to teach, a Master’s degree will be required.

SUBSTITUTIONS ALLOWED FOR EDUCATION: Yes, When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

Contract Type

Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence:We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You:Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama:The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.

Posted Date

8/13/2026