Academic Programs Administrative Specialist

Worcester Polytechnic Institute; Worcester (MA); On-site; USD 32,000 - 36,000; Full time

Job summary

Worcester Polytechnic Institute (WPI) invites applications for an Administrative Specialist in the Integrative & Global Studies department in Worcester. The role provides essential support to the Department Head and faculty, including scheduling, document management, and event coordination.

The position involves maintaining syllabi, grant materials, and internal communications. Responsibilities cover administrative support, financial operations, project center coordination, data updates, and

Qualifications

• High school diploma or GED and 3–5 years of office experience.
• Proficiency with Microsoft Office and Outlook.

Responsibilities

• Provide general and specialized support to the Department Head and faculty.
• Schedule meetings, take notes, and prepare agendas and materials.
• Maintain the department website, calendars, and records.
• Support faculty searches, grants, budgets, and invoicing.
• Coordinate events, room scheduling, and visitor logistics.

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

Job description

Worcester Polytechnic Institute (WPI) invites applications for an Administrative Specialist in the Integrative & Global Studies department in Worcester. The role provides essential support to the Department Head and faculty, including scheduling, document management, and event coordination.

The position involves maintaining syllabi, grant materials, and internal communications. Responsibilities cover administrative support, financial operations, project center coordination, data updates, and