Academic Programs Administrative Coordinator

Duke University; Durham (NC); On-site; USD 61,000 - 88,000; Full time

Job summary

Duke University in Durham, North Carolina seeks an Administrative Coordinator to support the Trinity College Undergraduate Education Office. You will assist with financial approvals, HR-related tasks, and administrative operations across multiple programs.

Responsibilities include budget reporting, recruitment coordination, and summer session support. The role requires tight organization, discretion with information, and the ability to work with diverse campus teams.

Qualifications

• Bachelor's degree in a business-related field or equivalent.
• Minimum of 2 years of related business or administrative experience; master’s may substitute for 2 years.
• Familiarity with institutional financial systems, processes and policies.
• Experience coordinating administrative tasks across multiple programs.

Responsibilities

• Assist Administrative Manager with financial approvals and Concur-related processes.
• Support HR activities and recruitment/promotion administration for TCUE-funded positions.
• Manage facilities and office operations for the Academic Advising Center.
• Coordinate Summer Session logistics, instructor contracts, and payroll processes.
• Contribute to budget development and reporting for TCUE programs.

Skills

Project management

Independent work

Confidentiality

Attention to detail

Time management

Organizational skills

Financial systems

Academic software

Education

Bachelor's degree in business-related field

2 years of related business/administrative experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

Duke University in Durham, North Carolina seeks an Administrative Coordinator to support the Trinity College Undergraduate Education Office. You will assist with financial approvals, HR-related tasks, and administrative operations across multiple programs.

Responsibilities include budget reporting, recruitment coordination, and summer session support. The role requires tight organization, discretion with information, and the ability to work with diverse campus teams.