Academic Program Specialist

UW School of Medicine and Public Health; Madison (WI); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

SMPH Faculty /Academic Staff Benefits

Job summary

The UW School of Medicine and Public Health, Department of Medicine, Division of Cardiovascular Medicine, is seeking an Academic Program Specialist to support multiple research laboratories and investigators. This role acts as the operational backbone, coordinating laboratory operations, purchasing, equipment, regulatory compliance, student supervision, and administrative support to move research forward.

The position is full or part-time (80%-100%), onsite at a designated campus location, with

Qualifications

• Previous wet lab experience.
• Experience in laboratory operations and management.
• Experience providing administrative support.

Responsibilities

• Coordinates program components and evaluates program effectiveness.
• May supervise the day-to-day activities of one or more academic programs.
• Uses independent judgement for development, implementation, and evaluation of programs or events.
• Identifies program needs and supports scheduling, logistics, and resource securing.

Skills

Wet lab experience

Administrative support

Laboratory operations

Education

Bachelor's Degree

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Academic Program Specialist

Job Summary

The Department of Medicine, Division of Cardiovascular Medicine is seeking a highly organized, proactive, and solutions-oriented Academic Program Specialist to support multiple research laboratories and world-renowned investigators. In this dynamic role, you will serve as the operational backbone of our research enterprise – coordinating laboratory operations, purchasing, equipment management, regulatory compliance, student employee supervision, and administrative support that keeps innovative research moving forward. If you enjoy solving complex problems, building relationships, working in a collaborative scientific environment, and making a meaningful impact behind the scenes, this is an exciting opportunity to contribute to discoveries that improve cardiovascular health around the world.

• This position is full or part-time, 80%-100%
• This position requires work to be completed onsite, at a designated campus work location.

Key Job Responsibilities

• Coordinates program components and evaluates program effectiveness and provides recommendations for improvement
• May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
• Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events
• Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews

Department

School of Medicine and Public Health, Department of Medicine, Division of Cardiovascular Medicine, In the Operational Area of Cellular and Molecular Arrhythmia Research Program (CMARP)

Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!

At the Division of Cardiovascular Medicine, we help people live their healthiest lives through prevention and state-of-the-art care for complex heart disease. We lead comprehensive education, research and clinical programs—in partnership with our world-class university and remarkable health system. We are innovative, collaborative and kind. We strive for excellence and equity. And we make an impact in Wisconsin and beyond.

The University of Wisconsin Cellular and Molecular Arrhythmia Research Program (CMARP) is a multi-investigator research group that focuses on the role of cardiac ion channels in cardiac physiology, pharmacology and disease. Our work seeks to provide new understanding and therapies for inherited and acquired forms of arrhythmia and heart failure syndromes.

Compensation

The starting salary/hourly wage for the position is $44,000 annually but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

• SMPH Faculty /Academic Staff Benefits Flyer 2026

Effective July 1, 2024, the U.S. Department of Labor Fair Labor Standards Act (FLSA) requires that positions earning less than $43,888 annually be considered non-exempt under FLSA provisions for overtime. Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at July 1, 2024 ($43,888 annually), they will be an academic staff non-exempt employee, will be paid hourly and will receive overtime compensation for any hours worked over 40 in a workweek.

Required Qualifications

• Previous wet lab experience

Preferred Qualifications

• Experience in laboratory operations and management
• Experience providing administrative support

Education

Bachelor's Degree preferred

Contact Information

Renae Beier, MS, [e-mail], 608-263-8479

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.