Clinical Trials Research Coordinator

UW School of Medicine and Public Health; Madison (WI); On-site; USD 50,000 - 55,000; Full time

Job summary

The UW School of Medicine and Public Health is seeking multiple Clinical Research Coordinators in the Department of Medicine, Office of Research Services, to support a broad portfolio of clinical trials. These CRCs will coordinate visits, assist with data entry and lab processes, and contribute to trial management across several subspecialties.

Successful candidates will demonstrate attention to detail, strong communication, and the ability to work onsite at designated campus locations under

Qualifications

• Reading and understanding of research principles and methodology and ability to apply that knowledge to a clinical trials environment.
• Strong oral and written communication skills.
• Ability to interact with patients and researchers independently using initiative and good judgment.
• Ability to structure time to meet multiple deadlines.

Responsibilities

• Serves as an initial point of contact for clinical research participants and clinical staff, providing information regarding research procedures, expectations, and informational inquiries.
• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects information, and answers questions under supervision of a medically licensed professional.
• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols.
• Identifies work unit resources needs and manages supply and equipment inventory levels.
• Schedules logistics, determines workflows, and secures resources for a defined clinical research trial(s).

Education

Bachelor’s Degree preferred

Job description

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Clinical Research Coordinator I

Job Summary

The Department of Medicine (DOM) Clinical Trials team, within the DOM Office of Research Services (ORS), is seeking to hire multiple Clinical Research Coordinators to support its portfolio of clinical research trials. The successful candidates may be hired to support trials in a variety of subspecialty areas in DOM, including Gastroenterology and Hepatology, Allergy, Pulmonary and Critical Care Medicine, Infectious Disease or Cardiovascular Medicine, depending on department needs and candidate skill set. Clinical Research Coordinators are an essential part of the DOM ORS team as they provide hands‑on, visit‑by‑visit guidance and support through all aspects of the study. The primary duties of this job involve the management of clinical research trial activity for subjects enrolled in a variety of clinical research studies. Individuals hired at the Clinical Research Coordinator I (CRC I) level will perform coordination duties for simple sample studies, registries, data entry, lab processing, and assist Clinical Research Coordinator IIs (CRC II) in coordination of complex trials. Individuals hired at the CRC II level will perform similar responsibilities supporting more complex trials with a greater degree of independence. All positions will report to a DOM Clinical Trial Research Supervisor and work under the general direction of the DOM Clinical Trial Research Manager, along with principal investigators for each assigned research study.

Attention to detail, time management and excellent organization will be critical to the success of this position. The incumbent is expected to follow the policies, procedures, guidelines for excellence and professionalism established by the Department of Medicine, SMPH Clinical Research Office and the University of Wisconsin. Additionally, this position will ensure that all clinical research activity adheres to Federal, State, and University policies, procedures and requirements.

• This position requires work to be completed onsite, at a designated campus work location.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
• Applicants for this position will be considered for the following titles: Clinical Research Coordinator I; Clinical Research Coordinator II. The title is determined by the experience and qualifications of the finalist.
• Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre‑hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on “Become an authorized driver;” then click on “Required criteria”).

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Reading and understanding of research principles and methodology and ability to apply that knowledge to a clinical trials environment.
• Strong oral and written communication skills.
• Ability to interact with patients and researchers independently using initiative and good judgment.
• Ability to structure time to meet multiple deadlines.

Key Job Responsibilities

• Serves as an initial point of contact for clinical research participants and clinical staff, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects information, and answers questions under supervision of a medically licensed professional. May perform basic medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
• Identifies work unit resources needs and manages supply and equipment inventory levels
• Schedules logistics, determines workflows, and secures resources for a defined clinical research trial(s)

Department

School of Medicine and Public Health, Department of Medicine, Office of Research Services
Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!

Compensation

The starting salary for a Clinical Research Coordinator I is $50,000 and for a Clinical Research Coordinator II is $55,000. Both salaries are negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.

Preferred Qualifications

• Work experience in human research, patient care, or a clinical trials environment.
• Work experience in clinical research within UW.
• Experience in coordinating clinical research trials from various departments and sources.
• Experience in approaching patients, describing procedures, and conducting informed consent.
• Demonstrated experience in scheduling, coordinating, and conducting visits and study meetings.

Education

Bachelor’s Degree preferred

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information

Hannah Ranous, [e-mail]

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Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin‑Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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