Urology Administrative Supervisor

UW School of Medicine and Public Health; Madison (WI); On-site; USD 54,000 - 66,000; Full time

Job summary

UW School of Medicine and Public Health in Madison, WI seeks an Administrative Supervisor to lead administrative operations for the Urology Department. The role supports programs and faculty through scheduling, records, and liaison duties, with some on-site and remote work options.

The position requires strong leadership, excellent communication, and robust organizational skills, plus at least two years of academic medical center experience.

Qualifications

• Strong computer proficiency including experience with Microsoft Word and Excel.
• Minimum of two years administrative experience within an academic medical center.
• Accuracy, ability to manage multiple projects, and strong written and verbal communication skills.
• Strong leadership skills.
• Strong customer service and ability to effectively collaborate with wide range of stakeholders.
• The ability to maintain compliance and confidentiality while exercising good decision making.

Responsibilities

• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring.
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff.
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel.
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports.
• Serves as the primary contact and subject matter expert for specified program policies and procedures.
• Coordinates with senior management to define program goals and fiscal objectives.
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities.
• Assists in coordinating the complex daily activities of faculty.
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel.

Skills

MS Word

MS Excel

Leadership

Communication

Project management

Compliance

Education

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Excel

Job description

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Administrative Supervisor

Job Summary

The Department of Urology is looking for an Administrative Supervisor. This is a key administrative leadership position supporting programs and faculty in the Department of Urology. Our nationally recognized department advances the health of Wisconsin and beyond through our research, educational programs, and state-of-the-art clinical treatments for urologic cancers and benign urologic conditions that significantly impact quality-of-life.

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Key Job Responsibilities

• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Coordinates with senior management to define program goals and fiscal objectives
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Assists in coordinating the complex daily activities of faculty
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel

Department

School of Medicine and Public Health, Department of Urology, Administration

Since the 1920s, the Urology Program at the University of Wisconsin School of Medicine and Public Health has had the tradition of providing technologically advanced urologic care for the people of Wisconsin and beyond. Today, we retain the principles of the past and have moved our efforts toward providing state-of-the-art urologic care for present and future generations.

Our highly acclaimed program focuses on cutting-edge surgical care for adult and pediatric urologic patients while conducting innovative research and training the next generation of academic urologists. Our Department consists of all major subspecialties, including Urologic Oncology, Endourology, Men’s Health, Pediatric Urology, Women’s Pelvic Wellness, Andrology/Infertility, and Urinary Reconstruction programs.

Compensation

The starting salary for the position is $60,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications

• Strong computer proficiency including experience with Microsoft Word and Excel
• Minimum of two years administrative experience within an academic medical center
• Accuracy, ability to manage multiple projects, and strong written and verbal communication skills
• Strong leadership skills
• Strong customer service and ability to effectively collaborate with wide range of stakeholders
• The ability to maintain compliance and confidentiality while exercising good decision making

Education

Bachelor’s Degree preferred

Contact Information

Tia Seguin, [e-mail], 608-263-3731

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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