Administrative Affairs Manager

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 72,000 - 88,000; Full time

Job summary

UW School of Medicine and Public Health, Carbone Cancer Center, seeks an Administrative Affairs Manager to lead high‑level administrative functions across academic research, clinical care, and health system domains. The role reports to the CAO with matrix line to the Director, overseeing committees and communications between UWCCC, UW Health, SMPH, and the UW–Madison campus.

The position emphasizes program execution, governance, and cross‑institutional workflows, with responsibilities including

Qualifications

• 3 to 5 years of professional experience in administrative program coordination, executive support, business office operations, or research/healthcare administration.
• Experience drafting professional correspondence, executive briefings, meeting minutes, and localized communication announcements.
• Demonstrated experience coordinating agendas, rosters, and administrative logistics for standing institutional committees or governance boards.
• Proven ability to manage multiple tracking workflows simultaneously, maintain organized task structures, and proactively follow up on action items.
• Prior experience working within a university setting, health system, academic medical center, or research institute.

Responsibilities

• Collaborates with Director to engage with UW Health stakeholders to set priorities and ensure alignment with the health system on key cancer care priorities.
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement.
• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies.
• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications.
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees.
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures.
• May assist in the development and monitoring of the unit or program budget and approve unit expenditures.

Skills

Administrative coordination

Executive support

Healthcare administration

University setting experience

Communication

Education

Bachelor's degree

Job description

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Job Category

Academic Staff

Employment Type

Regular

Job Profile

Administrative Manager

Job Summary

The Administrative Affairs Manager serves as a key operational lead within the UW Carbone Cancer Center (UWCCC), managing high-level administrative functions, workflow optimization, and program execution across academic research, clinical care, and health system domains. Reporting directly to the Chief Administrative Officer (CAO) with a functional matrix line to the Director, this role oversees the operational interfaces connecting UWCCC, UW Health Cancer Services, the School of Medicine and Public Health (SMPH), and the broader UW–Madison campus. The position is responsible for managing center-wide committee governance, leading cross-institutional communication strategies, aligning joint health system initiatives, and overseeing administrative support for NCI designation maintenance and strategic recruitment.

Core Operational Areas

• Program Execution & Strategy Implementation: Plan, execute, and evaluate operational goals, center programs, and administrative services, recommending functional enhancements to leadership.
• Cross-Institutional Operations & Workflow: Identify operational needs, implement unit policies and workflows, and coordinate joint administrative initiatives across university and UW Health clinical operations.
• Governance & Stakeholder Relations: Manage decision-making and informational committees, oversee executive briefing processes, and coordinate high-level stakeholder communications with the Dean’s Office and health system leadership
• Team Leadership & Administrative Supervision: Directly supervise the Executive Assistant, establishing clear operational priorities, managing administrative workflows, evaluating performance, and fostering ongoing professional development to ensure high-level executive support.

Additional Information

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on “Become an authorized driver;” then click on “Required criteria”).

Key Job Responsibilities

• Collaborates with Director to engage with UW Health stakeholders to set priorities and ensure alignment with the health system on key cancer care priorities
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• May assist in the development and monitoring of the unit or program budget and approve unit expenditures

Department

School of Medicine and Public Health, Carbone Cancer Center

Our mission is a commitment to defeating cancer through rapid application of groundbreaking research, prevention, and treatment. The University of Wisconsin (UW) Carbone Cancer Center has been an NCI-Designated Comprehensive Cancer Center since 1973. UW Carbone is an integral part of the UW School of Medicine and Public Health and UW Health, bringing together more than 330 physicians and scientists from 50 departments and nine schools to conduct research and translate laboratory discoveries into new patient treatments. UWCCC builds community by creating a collaborative, respectful, and welcoming environment in which all faculty, students, and staff will thrive.

Compensation

The starting salary for the position is $80,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications

• A minimum of 3 to 5 years of professional experience in administrative program coordination, executive support, business office operations, or research/healthcare administration.
• Prior experience drafting professional correspondence, executive briefings, meeting minutes, and localized communication announcements.
• Demonstrated experience coordinating agendas, rosters, and administrative logistics for standing institutional committees or governance boards.
• Proven ability to manage multiple tracking workflows simultaneously, maintain organized task structures, and proactively follow up on action items.
• Prior experience working within a university setting, health system, academic medical center, or research institute.

Preferred Qualifications

• Experience navigating matrixed reporting environments or joint university-hospital collaborative governance frameworks.
• Experience leading complex, multi-stakeholder programs or strategic initiatives.
• Familiarity with medical terminology, research environments, or academic medicine operations.

Education

Bachelor’s Degree Preferred

Contact Information

Gabby Fisk, [e-mail]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

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The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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