Academic Program Manager - Physics Programs (Undergrad/Grad)

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Tuition benefits

Transit pass (Pittsburgh)

Paid time off

Job summary

Carnegie Mellon University in Pittsburgh is seeking an Academic Program Manager to oversee the Graduate and Undergraduate Physics degree programs within the Physics Department, Mellon College of Science. The role focuses on administering programs, enrollment, schedules, and student services to support majors, minors, and degree progress.

The candidate will coordinate registration, admissions, advising, and data reporting, ensuring compliance with academic policies and facilitating events such as

Qualifications

• Bachelor’s degree in an academic or business administration, communication, or related field.
• Minimum of 3–5 years of experience in academic program management and/or academic advising.
• Experience in educational marketing and outreach is preferred.

Responsibilities

• Coordinate administrative operations, student services, and communications for the undergraduate physics program, including support for majors and minors, enrollment, and service courses.
• Manage undergraduate registration processes, including waitlist administration, prerequisite verification, and tracking of research course enrollment.
• Build, update, and maintain class schedules each semester in the university scheduling system and internal records.
• Serve as the department’s primary administrative contact for Registrar and Academic Community Update meetings, and coordinate commencement ceremonies.
• Provide primary staff contact for undergraduate inquiries, including guidance on degree requirements and academic deadlines.
• Maintain and manage undergraduate student email distribution lists and the department syllabus repository.
• Coordinate graduate programs: recruiting, admissions, onboarding, and international student support.
• Manage qualifying and degree completion processes for PhD candidates, including oral exams, thesis presentations, and degree certifications.
• Extract data from campus information systems and produce reports for decision making, including enrollment trends, grade reports, and AIP reporting.

Skills

Relationship-building

Communication

Organizational skills

Problem-solving

Reasoning

Educational marketing

Education

Bachelor’s degree in academic or business administration, communication, or a related field

Job description

Carnegie Mellon University in Pittsburgh is seeking an Academic Program Manager to oversee the Graduate and Undergraduate Physics degree programs within the Physics Department, Mellon College of Science. The role focuses on administering programs, enrollment, schedules, and student services to support majors, minors, and degree progress.

The candidate will coordinate registration, admissions, advising, and data reporting, ensuring compliance with academic policies and facilitating events such as