Graduate Programs Coordinator – Physics

The University of Georgia; Athens (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

The University of Georgia is seeking a mid‑level Graduate Affairs Administrator to coordinate the Physics Graduate program in the Franklin College of Arts & Sciences. You will work closely with 60–70 graduate students, the Director of Graduate Studies, the Associate Head, and the Department Head to ensure timely exams, defenses, and degree progress.

Responsibilities include policy communication to students, maintaining student records and alumni data, and coordinating admissions, awards, and

Qualifications

• Bachelor’s degree in a related field or equivalent.

Responsibilities

• Inform current graduate students of Graduate School policies, procedures, and deadlines.
• Coordinate preliminary written exams, oral exams, MS thesis defenses, and PhD defenses; announce to Graduate School, schedule rooms/times, collect and submit paperwork.
• Maintain database of current students with all pertinent academic information.
• Maintain MS and PhD alumni database.
• Serve as departmental liaison with Admissions, Graduate School, International Programs, and the Franklin College business/dean’s office.
• Collect and submit Graduate School travel award applications for interested graduate students.
• Ensure departmental and Graduate School deadlines are met by tracking graduate student degree progress.
• Prepare and submit to the Franklin Business Office hiring proposals, terminations, and payroll information each semester for all students and Teaching/Lab assistants.
• Process and manage forms through GradStatus (admission, tuition, dissertation, exams, etc.).
• Provide graduate student performance data to the DGS and Department Head for annual reviews.
• Coordinate annual meetings of each graduate student with advisory committees.

Skills

Interpersonal skills

Professional demeanor

Self-motivation

Diversity experience

Prioritization

Multi-tasking

Graduate School policies

Database management

Record-keeping

Data reporting

Meeting scheduling

Education

Bachelor’s degree or equivalent

Tools

Smartsheet

Job description

The University of Georgia is seeking a mid‑level Graduate Affairs Administrator to coordinate the Physics Graduate program in the Franklin College of Arts & Sciences. You will work closely with 60–70 graduate students, the Director of Graduate Studies, the Associate Head, and the Department Head to ensure timely exams, defenses, and degree progress.

Responsibilities include policy communication to students, maintaining student records and alumni data, and coordinating admissions, awards, and