Academic Program Coordinator - Senior Support

Penn State University; United States; On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

Tuition discount

Medical, dental, vision coverage

Retirement plans

Paid time off

Job summary

Penn State University seeks an experienced administrative professional to manage the day-to-day operations of the Biochemistry and Molecular Biology graduate program. The Academic Program Coordinator will work closely with the Administrative Support Manager and Graduate Affairs leadership to support admissions, records, budgeting, and events.

The role requires excellent computer skills, attention to detail, and the ability to handle confidential information with discretion.

Qualifications

• Requires an associate degree; 4+ years of relevant experience if Academic Program Coordinator - Senior Support.
• GED/HS plus 2+ years of relevant experience if Academic Program Coordinator - Intermediate Support.
• Background in graduate education administration is preferred.

Responsibilities

• Manage day-to-day administrative duties for the graduate program.
• Assemble and maintain confidential graduate files.
• Enter and retrieve information for admissions, drop/add, audits, transcripts using LionPATH/GRADS.

Skills

Interpersonal communication

Office 365

Strong organizational skills

Attention to detail

Adaptability

Education

Associate Degree

GED/HS

Tools

SIMBA

GRADS

Worklion

CANVAS

iTWO

CollegeNet

LionPATH

Office 365

Job description

POSITION SPECIFICS

The Department of Biochemistry and Molecular Biology in the Eberly College of Science seeks an experienced administrative professional to apply for the position of Academic Program Coordinator, which includes the position of Graduate Program Coordinator. This position will report to the Administrative Support Manager. As the Graduate Program Coordinator, they will work closely with the Associate Head of Graduate Education and Director of Graduate Affairs.

• Being responsible for the day-to-day administrative duties related to the graduate program
• Assemble and maintain confidential graduate files
• Utilize LionPATH to enter and retrieve information for admissions, drop/add, instructional information, audits, transcripts, etc.
• Responsible for on boarding of incoming graduate students
• Monitor degree requirements for Biochemistry, Microbiology and Molecular Biology (BMMB) students
• Responsible to the Recruiting Committee for sending information and responding to questions regarding the BMMB program
• Monitoring all materials received from prospective students
• Maintaining information on the GRADS system
• Coordinating arrangements for prospective student visits
• Sending acceptance/rejection follow-up letters
• Using spreadsheets for compiling information on applicants for Committee review
• Coordinate graduate funding allocations which includes keeping accurate budget records of multiple funds
• Prepare, approve, and submit graduate scholarships and appointments each semester
• Coordinate all recruitment events along with program director
• Budget monitoring which includes making sure the program runs within budget along with processing travel reimbursements and travel awards for graduate students (current and prospective)

Must have excellent computer skills and have experience with systems including SIMBA, GRADS, Worklion, CANVAS, iTWO, CollegeNet, and LionPATH is preferred and be proficient with Office 365.

Candidates for consideration will exhibit excellent interpersonal, verbal, and written communication skills, and demonstrated conscientious attention to detail and organization.

The successful candidate must have: a strong commitment to diversity, equity, respect, and inclusion, be highly motivated, exhibit a high level of professionalism, and a dedication to exceptional customer service.

Consistent high quality and thorough work is critical and must be able to work with minimal supervision and exercise discretion and independent judgment. This position requires in-depth knowledge about The Graduate School and graduate student records.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Academic Program Coordinator - Senior Support, this position requires:

• Associate Degree
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

If filled as Academic Program Coordinator - Intermediate Support, this position requires:

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience
• Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00.

Salary Structure - Information on Penn State's salary structure

• comprehensive medical, dental, and vision coverage
• robust retirement plans
• substantial paid time off which includes holidays, vacation and sick time
• generous 75% tuition discount, available to employees as well as eligible spouses and children

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Camp