Academic Personnel Supervisor - Neurology

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 98,000 - 215,000; Full time

Job summary

University of California - Los Angeles Health invites applications for the Academic Personnel (AP) Supervisor in the Department of Neurology. You will oversee all academic personnel functions and directly supervise professional staff, handling recruitment, appointments, separations, dossier management, and payroll.

You will coordinate credentialing, visa sponsorships, and licensing programs, interpret UC-wide policies, guide faculty and leadership, and ensure compliance with UC, UCLA, DGSOM, and

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum 3 years of supervisory experience.
• 4–6 years of subject matter expertise in the area of greatest responsibility.
• Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts.
• Thorough knowledge of Compensation Plan bylaws, including Outside Professional Activities.
• Demonstrated ability to supervise, train, evaluate, and recruit staff.
• Analytical skills to conduct analysis, develop recommendations, and resolve issues.
• Ability to prioritize work and manage divergent needs.
• Ability to work independently and meet deadlines.
• Excellent oral and written communication.

Responsibilities

• Oversee and coordinate all academic personnel functions for the Department of Neurology.
• Directly supervise professional staff.
• Handle academic recruitment, appointments, advancements, separations, dossier management, leave administration, benefits, payroll, and personnel administration.
• Coordinate credentialing, visa sponsorships, and special licensing programs.
• Interpret and apply UC-wide academic personnel policies and communicate them to faculty and leadership.
• Ensure compliance with UC, UCLA, DGSOM, and departmental requirements; resolve complex personnel matters.

Skills

Supervisory leadership

Analytical decision making

Communication skills

Confidentiality handling

Education

Bachelor's degree or equivalent

Tools

UCPath/PeopleSoft

Opus/Interfolio

Academic Recruit system

Job description

Description

As the Academic Personnel (AP) Supervisor, you will oversee and coordinate all academic personnel functions for the Department of Neurology while directly supervising professional staff. Responsibilities include academic recruitment, appointments, advancements, separations, dossier management, leave administration, benefits, employee relations, payroll, and personnel administration, as well as coordinating credentialing, privileging, visa sponsorships, and special licensing programs.

Serving as the department's subject matter expert and advisor, you will interpret and apply academic personnel policies, provide guidance to faculty and leadership, ensure compliance with UC, UCLA, DGSOM, and departmental requirements, and independently resolve complex personnel matters while supporting departmental goals and operational excellence.

Annual Salary Range: $98,200.00 - $214,600.00

The annual target salary for this position is $98,200.00

Qualifications

Required:

• Bachelor's Degree and/or equivalent combination of education
  and experience.
• 3 years minimum supervisory experience
• 4-6 years of subject matter expertise for area(s) of greatest %
  responsibility
• Thorough knowledge of UC-wide Academic Personnel Policies
  (APM) and bargaining union contracts, and the procedures and practices that
  govern academic personnel administration.
• Thorough knowledge of Compensation Plan bylaws, including Outside Professional Activities, and the procedures and practices that govern these.
• Demonstrated ability to supervise, train, evaluate, and
  recruit staff.
• Demonstrated analytical skills to conduct analysis, develop
  recommendations, and resolve issues.
• Demonstrated ability to effectively prioritize work and
  manage divergent needs.
• Demonstrated ability to work independently and complete
  projects within specified deadlines.
• Adept in handling sensitive information and/or situations
  and maintaining strict confidentiality.
• Adept in meeting deadlines despite frequent interruptions.
• Adept in composing business, personnel, and/or payroll
  correspondence.
• Excellent oral and written communication skills to
  effectively relay and obtain information, explain policies and procedures, and
  establish and maintain cooperative working relationships with diverse audiences,
  including faculty, staff, and students.
• Demonstrated ability to work collaboratively with staff,
  managers, and colleagues within and outside DGSOM.
• Thorough knowledge of benefits and retirement programs,
  preferably in a university environment; ability to interpret and communicate
  complex benefits information to employees at all levels.
• Demonstrated ability to communicate medical, policy, and
  administrative information in English

Preferred:

• 1-3 years UCPath / PeopleSoft or equivalent payroll system
• 1-3 years Opus/Interfolio or equivalent dossier system
• 1-3 years Academic Recruit or equivalent recruitment system