Academic Personnel Analyst - Neurology

UCLA Health; Los Angeles (CA); On-site; USD 81,000 - 169,000; Full time

Job summary

UCLA Health seeks an Academic Personnel Analyst 3 to act as the department’s subject matter expert on academic personnel. You will manage faculty recruitment, appointments, advancements, separations, dossier prep, payroll, and benefits while ensuring policy compliance.

You will coordinate credentialing, visa sponsorships, and licensing programs, offering strategic guidance to support department goals and maintain confidentiality across sensitive information.

Qualifications

• 4-6 years of subject matter expertise for area(s) of greatest % responsibility.
• Bachelor’s Degree and/or equivalent combination of education and experience.
• Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts.
• Knowledge of local department bylaws and compensation plan bylaws.
• Understanding of Outside Professional Activities and related bylaws.
• Ability to conduct analysis, develop recommendations, and resolve issues.
• Ability to prioritize work and manage divergent needs.
• Ability to work independently and meet deadlines.
• Ability to maintain confidentiality of sensitive information.
• Excellent written and oral communication with diverse audiences.
• Ability to collaborate with staff and faculty across departments.
• Knowledge of benefits and retirement programs in a university environment.
• Demonstrated ability to work collaboratively with staff, managers, and colleagues within and outside DGSOM.
• Thorough knowledge of benefits and retirement programs, preferably in a university environment; ability to interpret and communicate complex benefits information to employees at all levels.
• Demonstrated ability to communicate medical, policy, and administrative information in English

Responsibilities

• Serve as the department’s subject matter expert for academic personnel matters.
• Manage faculty recruitment, appointments, advancements, separations, dossier preparation, leave administration, benefits, payroll, and employee relations.
• Advise on academic personnel policies and compliance with guidelines.
• Coordinate credentialing, privileging, visa sponsorships, and special licensing programs.
• Provide strategic guidance to support departmental goals.

Skills

Analytical skills

Prioritization

Confidentiality

Communication

Collaboration

Deadline-driven

Independent work

Education

Bachelor's Degree or equivalent

Tools

UCPath/PeopleSoft

Opus/Interfolio

Academic Recruit

Job description

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Posted Date

10/14/2026

Salary Range

Salary Range: $80700.00 - 168500.00 Annually

Annual Salary Range: $80,700.00 - $168,500.00

Employment Type

Duration: Indefinite

Job #: 33407

Primary Duties and Responsibilities

As the Academic Personnel (AP) Analyst 3, you will serve as the department’s subject matter expert for academic personnel matters, managing faculty recruitment, appointments, advancements, separations, dossier preparation, leave administration, benefits, payroll, and employee relations.

You will advise faculty and leadership on academic personnel policies, ensure compliance with university and departmental guidelines, and coordinate credentialing, privileging, visa sponsorships, and special licensing programs. This role requires strong analytical skills, sound judgment, and the ability to independently resolve personnel and payroll issues while providing strategic guidance to support departmental goals.

Job Qualifications

Required:

• 4-6 years of subject matter expertise for area(s) of greatest % responsibility
• Bachelor’s Degree and/or equivalent combination of education and experience.
• Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union
• contracts, and the procedures and practices that govern academic personnel administration.
• Thorough knowledge of local, i.e., DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration.
• Thorough knowledge of Compensation Plan bylaws, including Outside Professional Activities, and the procedures and practices that govern these.
• Demonstrated analytical skills to conduct analysis, develop recommendations, and resolve issues.
• Demonstrated ability to effectively prioritize work and manage divergent needs.
• Demonstrated ability to work independently and complete projects within specified deadlines.
• Adept in handling sensitive information and/or situations and maintaining strict confidentiality.
• Adept in meeting deadlines despite frequent interruptions.
• Adept in composing business, personnel, and/or payroll correspondence.
• Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students.
• Demonstrated ability to work collaboratively with staff, managers, and colleagues within and outside DGSOM.
• Thorough knowledge of benefits and retirement programs, preferably in a university environment; ability to interpret and communicate complex benefits information to employees at all levels.
• Demonstrated ability to communicate medical, policy, and administrative information in English

Preferred:

• 1-3 years UCPath / PeopleSoft or equivalent payroll system
• 1-3 years Opus/Interfolio or equivalent dossier system
• 1-3 years Academic Recruit or equivalent recruitment system

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.