Academic Operations Coordinator – Higher Ed

CSU; San Diego (CA); Hybrid; USD 49,000 - 71,000; Full time

Job summary

San Diego State University is seeking an Administrative Support Coordinator to act as a central operational resource supporting academic, faculty, fiscal, and student-facing functions. The role requires coordinating complex day-to-day operations within a dynamic School of Art and Design, serving about 1300 students and multiple disciplines.

Reporting to the School Director, you will manage calendars, process faculty personnel actions, monitor budgets, and support admissions and student services.

Qualifications

• Experience in higher education or related field.
• Proficiency with Google Workspace and Microsoft Office Suite.
• Experience managing complex calendars and schedules.
• Experience managing spreadsheets and analyzing data.
• Strong interpersonal and communication skills with students, faculty, staff, and visitors.

Responsibilities

• Coordinate daily academic and administrative operations, including scheduling and reporting.
• Manage faculty personnel transactions and RTP-related documentation.
• Monitor payroll budgets and prepare fiscal reports; coordinate financial transactions.
• Support undergraduate and graduate students through admissions, declarations, and inquiries.
• Provide lead work direction to student employees to ensure consistent operations.

Skills

Higher Education

Calendar management

Budgeting

Customer service

Education

High school diploma

Tools

Google Workspace

Microsoft Office

Job description

San Diego State University is seeking an Administrative Support Coordinator to act as a central operational resource supporting academic, faculty, fiscal, and student-facing functions. The role requires coordinating complex day-to-day operations within a dynamic School of Art and Design, serving about 1300 students and multiple disciplines.

Reporting to the School Director, you will manage calendars, process faculty personnel actions, monitor budgets, and support admissions and student services.