Academic Operations Assistant

University of Florida; Gainesville (FL); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Low-cost Health Plans

Life and Disability Insurance

Generous Retirement Plans

Comprehensive Paid Time Off

Professional Development

Tuition Assistance

PSLF eligible employer

Job summary

The University of Florida in Gainesville is seeking an Academic Assistant I to support day-to-day operations and front-line office functions. This role coordinates administrative processes, maintains supplies, and ensures the availability of necessary resources for the Hamilton School.

You will assist with onboarding, room reservations, campus communications, data entry, and basic IT setup while handling mail, inventory, and coordination tasks.

Qualifications

• High school diploma or equivalent and two years of relevant experience.
• Experience with Microsoft Office Suite and office support technologies.

Responsibilities

• Support day-to-day operational functions and coordinate administrative processes.
• Coordinate building work orders and liaise with facilities, custodial, and vendors.
• Maintain organized workspaces and ensure availability of supplies and resources.
• Manage front desk operations, mail, deliveries, room reservations, and calendars.
• Assist with onboarding, relocation logistics, IT setup, and student communications.
• Maintain records, inventories, and organize office spaces; handle sensitive information.

Skills

Strong communication

Interpersonal skills

Multitasking

Teamwork

Education

High school diploma

Tools

Microsoft Office

Job description

The University of Florida in Gainesville is seeking an Academic Assistant I to support day-to-day operations and front-line office functions. This role coordinates administrative processes, maintains supplies, and ensures the availability of necessary resources for the Hamilton School.

You will assist with onboarding, room reservations, campus communications, data entry, and basic IT setup while handling mail, inventory, and coordination tasks.