Academic Leadership Coordinator

UATX; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

UATX in Austin, Texas is seeking an academic leadership coordinator to support the Provost. In this role, you will manage executive schedules, coordinate logistics for events, and communicate with stakeholders. A passion for UATX's mission and strong organizational skills are essential. Ideal candidates will have experience in handling sensitive information and providing reliable logistical support to ensure smooth operations in the academic division.

Qualifications

• Passion for UATX's mission and principles.
• Ability to manage complex logistics and event planning.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Expertise in diplomacy and handling sensitive information.

Responsibilities

• Manage and maintain executive schedules.
• Serve as the primary point of contact for stakeholders.
• Prepare and proofread documents and reports.
• Coordinate logistics for meetings and events.
• Handle confidential information professionally.
• Track deadlines and support executive decision-making.

Skills

Logistics management

Communication

Organizational skills

Discretion

Job description

Job Summary

The mission of the University of Austin is to prepare thoughtful and ethical innovators, builders, leaders, public servants, and citizens through open inquiry and civil discourse. UATX is seeking an academic leadership coordinator to support the Provost. As an academic leadership coordinator, you will assist with calendar management, travel accommodations, event planning, and meeting follow-ups. In addition, you will also play a key role in supporting the smooth operation of the academic division by offering reliable logistical and administrative support that keeps daily functions running efficiently.

Responsibilities

• Manage and maintain executive schedules, including meetings, appointments, and travel arrangements


• Serve as the primary point of contact between the executive and internal/external stakeholders


• Prepare, edit, and proofread correspondence, reports, presentations, and other documents


• Coordinate logistics for meetings, events, and special projects


• Handle confidential information with discretion and professionalism


• Track deadlines, priorities, and follow‑up tasks to support executive decision‑making

Qualifications

• Genuine passion for the mission and principles of UATX


• Proven ability to manage complex logistics, including scheduling, coordination of high‑level meetings, and event planning


• Exceptional attention to detail with strong organizational and time‑management skills


• Excellent written and verbal communication skills; able to engage professionally with diverse stakeholders


• An expert in diplomacy, comfortable being privy to and guarding sensitive information


• Values honesty and direct feedback to ensure UATX embodies its core tenets and lives up to its potential