Academic Leadership Coordinator

Uaustin; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Uaustin is looking for an Academic Leadership Coordinator to support the Provost in managing schedules, travel, and events. The role is crucial for ensuring smooth operations in the academic division, offering logistical and administrative support.

Candidates must show a genuine passion for UATX's mission, proven ability in logistical coordination, and excellent communication skills. Attention to detail and ability to handle sensitive information are key attributes for success.

Qualifications

• Genuine passion for the mission and principles of UATX.
• Proven ability to manage complex logistics including scheduling.
• Exceptional attention to detail with strong organizational skills.

Responsibilities

• Manage and maintain executive schedules, including travel arrangements.
• Serve as the primary point of contact for executives.
• Prepare, edit, and proofread correspondence and reports.
• Coordinate logistics for meetings and events.

Skills

Calendar management

Event planning

Communication skills

Logistical coordination

Job description

Job Summary

The mission of the University of Austin is to prepare thoughtful and ethical innovators, builders, leaders, public servants, and citizens through open inquiry and civil discourse. UATX is seeking an academic leadership coordinator to support the Provost. As an academic leadership coordinator, you will assist with calendar management, travel accommodations, event planning, and meeting follow‑ups. In addition, you will also play a key role in supporting the smooth operation of the academic division by offering reliable logistical and administrative support that keeps daily functions running efficiently.

Responsibilities

• Manage and maintain executive schedules, including meetings, appointments, and travel arrangements
• Serve as the primary point of contact between the executive and internal/external stakeholders
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents
• Coordinate logistics for meetings, events, and special projects
• Handle confidential information with discretion and professionalism
• Track deadlines, priorities, and follow‑up tasks to support executive decision‑making

Qualifications

• Genuine passion for the mission and principles of UATX
• Proven ability to manage complex logistics, including scheduling, coordination of high‑level meetings, and event planning
• Exceptional attention to detail with strong organizational and time‑management skills
• Excellent written and verbal communication skills; able to engage professionally with diverse stakeholders
• An expert in diplomacy, comfortable being privy to and guarding sensitive information
• Values honesty and direct feedback to ensure UATX embodies its core tenets and lives up to its potential