Payroll Analyst II

UCLA Health; Los Angeles (CA); On-site; USD 61,000 - 117,000; Full time

Job summary

UCLA Health is seeking a Payroll Analyst to support accurate and timely payroll processing for a large healthcare workforce. You will process payroll for assigned cost centers covering 1,500 to 2,500 employees, review time and attendance records, and resolve pay issues in a fast-paced environment.

Responsibilities include processing transactions for new hires, separations, leaves of absence, off-cycle payments, reconciling leave accruals, ensuring compliance with UC policies and bargaining unit

Qualifications

• Bachelor's degree or equivalent experience.
• 3+ years of related payroll experience.
• Ability to interpret payroll policies, bargaining unit agreements, and departmental procedures.
• Proficiency with payroll/time systems and MS Office.

Responsibilities

• Support accurate and timely payroll processing for a large healthcare workforce.
• Process payroll activity for assigned cost centers covering approximately 1,500 to 2,500 personnel.
• Review time and attendance records, process transactions, resolve pay issues, and reconcile leaves.
• Ensure compliance with UC policies, bargaining unit agreements, and departmental procedures.
• Identify and resolve payroll discrepancies and respond to employee/payroll inquiries.
• Support special projects and additional payroll assignments as directed.

Skills

Payroll systems knowledge

Time & attendance

Analytical skills

Communication skills

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

UKG Time and Attendance

UCPath

Payroll software

Microsoft Office

Job description

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Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Employment Type

Duration

Indefinite

Salary Range: $29.17 - 56.37 Hourly

Job #

33087

Primary Duties and Responsibilities

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Support accurate and timely payroll processing for a large healthcare workforce. As the Payroll Analyst, you will process payroll activity for assigned cost centers supporting approximately 1,500 to 2,500 personnel within a payroll department that supports over 14,000 Medical Center employees. You will review time and attendance records, process payroll and personnel transactions, resolve pay issues, reconcile leave accruals, and support compliance with UC policies, bargaining unit agreements, and departmental procedures.

In this role, you will:

• Review and process payroll and personnel transactions for assigned UCLA Health cost centers.
• Perform daily UKG Time and Attendance reviews for leaves of absence, new hires, separations, active review, retro review, and timesheet activity.
• Process transactions related to separations, transfers, leaves of absence, missing time, payroll corrections, and off-cycle checks.
• Research and resolve payroll questions from employees, department contacts, Human Resources, Financial Services Systems, Budget, and other partners.
• Review UCPath and UKG transactions for compliance with payroll policies, regulations, bargaining unit agreements, and departmental requirements.
• Identify and correct payroll discrepancies, employee appointment issues, late payments, and potential non-payment concerns before payroll deadlines.
• Update payroll system flags for UC and Medical Center-specific programs, including comp time elections, Pro-Opt, and other payroll programs.
• Process salary expense transfers, lump sum payments, and payroll activities related to hospital and non-hospital funds as assigned.
• Review, reconcile, and process leave accrual adjustments, compensatory time payoffs, holiday accruals, PTO payoffs, and separation-related accrual payments.
• Support special projects and additional payroll assignments from department leadership.

Job Qualifications

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Required

• Bachelor's degree in a related area and/or equivalent experience or training.
• 3 or more years of related experience.
• Ability to analyze and apply University of California payroll and personnel policies, bargaining unit agreements, departmental policies, and payroll procedures.
• Working knowledge of payroll processes, payroll policies, time and attendance systems, and organization-specific computer applications.
• Strong verbal and written communication skills to explain payroll information, document resolutions, and work effectively with customers and colleagues.
• Ability to handle confidential information with sensitivity, discretion, and sound judgment.
• Excellent organizational and prioritization skills to manage multiple tasks, deadlines, and payroll cycles in a fast-paced environment.
• Strong math skills, including the ability to calculate ratios, decimals, and payroll-related calculations accurately.
• Proficiency with Microsoft Office applications and payroll or time and attendance software.
• Strong problem-solving, reasoning, and decision-making skills to resolve payroll issues accurately and appropriately.
• Strong interpersonal and service-orientation skills to support positive working relationships with customers and colleagues.

Preferred

• Experience working with payroll in a hospital environment.
• Experience supporting payroll and leave programs across multiple bargaining unit contracts is preferred.
• Working knowledge of internal payroll controls.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.