Academic Financial Operation Student Assistant

PeopleAdmin, Inc.; Orange (CA); Hybrid; USD 25,000 - 28,000; Part time

Job summary

Chapman University in Orange, California seeks a Student Title Classification Information assistant for Academic Financial Operations. The role supports the Director and financial analysts with administrative tasks, data entry, and spreadsheet maintenance.

Responsibilities include reviewing vouchers and purchase orders in PeopleSoft Finance, maintaining files, scheduling, and welcoming visitors. Availability 10–15 hours per week, Monday to Friday, 8:00 a.m.

Qualifications

• Maintain confidentiality of sensitive financial, personnel, and student information.
• Prioritize work, complete tasks efficiently and accurately; willingness to learn.
• Professional written, email, and in-person communication with students, faculty and staff.
• Detail-oriented and organized; manage calendars, spreadsheets, files and records.
• Experience with Microsoft Office Suite, including Outlook, Excel and Word.
• Ability to use standard office equipment and related office technology.
• Strong commitment to customer service, teamwork and professional etiquette.

Responsibilities

• Assist the AFO team with maintaining financial spreadsheets, data entry, and accuracy checks.
• Review financial transactions in PeopleSoft Finance under analysts' guidance.
• Provide general office support: scheduling, records, supplies, and visitor welcome.
• Proactively seek assignments, document processes, identify efficiencies, and support projects.

Skills

Confidentiality

Prioritization

Communication

Detail orientation

Customer service

Teamwork

Tools

Microsoft Office Suite

Job description

Student Title Classification Information

Academic Year

Academic Year Academic Year 2026-2027

Term or Semester

Term or Semester All Academic Year

Is this Role for an Undergrad or Grad Student?

Is this Role for an Undergrad or Grad Student? Grad and Undergrad

Anticipated Pay Range

Anticipated Pay Range $18.00 - $20.00

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Student will support the Academic Financial Operations Office by assisting the Director and financial analysts with administrative operations, spreadsheet maintenance, data entry, transaction review, and special projects.

Responsibilities

• Assist the AFO team with maintaining financial spreadsheets, entering and reviewing data, analyzing information for accuracy, and researching financial or operational details as requested.
• Assist with preliminary review of financial transactions, including vouchers, purchase orders, and cost transfers in PeopleSoft Finance, under the direction of financial analysts.
• Provide general office support, including scheduling meetings, organizing records, maintaining office supplies, and greeting visitors professionally.
• Proactively ask for assignments, follow up on open tasks, document processes, identify efficiencies, and support financial operations projects as needed.

Required Qualifications

• Ability to work with sensitive financial, personnel, and student-related information while maintaining a high degree of confidentiality.
• Ability to prioritize work, complete tasks efficiently and accurately, ask clarifying questions, and demonstrate a willingness to learn in a busy office environment with frequent interruptions.
• Professional written, email, and in-person communication skills, with the ability to interact effectively with students, faculty, staff, visitors, and other university stakeholders.
• Detail-oriented and organized, with the ability to maintain calendars, spreadsheets, files, and accurate records.
• Experience with Microsoft Office Suite, including Outlook, Excel, and Word; comfort working with spreadsheets is strongly preferred.
• Ability to use standard office equipment and related office technology.
• Strong commitment to customer service, teamwork, and professional office etiquette.

Desired Qualifications

• Interest in developing finance, accounting, budgeting, or financial operations skills.
• Previous office experience desired but not required.
• Availability to work 10-15 hours per week between 8:00 a.m. and 5:00 p.m., Monday through Friday.
• Summer availability is desired but not required.

Special Instructions to Applicants

Budget Information

Is Federal work-study required? With or Without FWS

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Required Documents

• Resume

Optional Documents

• Cover Letter

MAIN CAMPUS

One University Drive

Orange, CA 92866

[phone]

RINKER HEALTH SCIENCE CAMPUS

9401 Jeronimo Road

Irvine, CA 92618

2019 CHAPMAN UNIVERSITY

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.