Academic Finance & Budget Manager

The University of Texas at Austin; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Paid vacation & holidays

TRS retirement plan

UT Shuttle & CapMetro access

Job summary

The University of Texas at Austin is actively seeking a Financial Affairs Manager in the Department of Integrative Biology to provide financial, budgetary, and operational support across faculty, staff, and leadership. You will handle financial analysis, budget administration, reporting, and business operations to sustain the department’s academic, research, and public service mission.

Key responsibilities include budget oversight, compliance, and data-driven reporting; supervising accounting

Qualifications

• Bachelor's degree and five years of administrative experience, or high school graduation or GED and seven years of administrative experience.
• Ability to effectively prioritize and manage competing issues and deadlines.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated ability to effectively work with a variety of business contacts, including faculty, staff, and administrative contacts throughout the university.
• Demonstrated ability to work effectively as a member of a team and individually.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Budget and Compliance Oversight: Serve as the financial point of contact for office budgets and accounts.
• Oversee compliance activities, including balance reviews, budget preparation, cost projections and scholarship processing.
• Perform account reconciliations and analysis. Gather data and assist with reporting and complex departmental decisions.
• Assist the Director in maintaining electronic office management and office contact system.
• Manage account and endowment sheets for faculty and department.
• Ensure departmental guides containing accounts and codes are maintained for tracking expenditures.
• Financial Management Oversight: Advise accounting team regarding financial questions regarding allowability and/or source of funds.
• Audit and approve transactions, including corrections by administrative teams in their areas of responsibilities.
• Approve transaction processes and corrections submitted by administrative teams.
• Assists with review of monthly and fiscal-year transactions.
• Monitor stopgap accounts, process costing corrections, and initiate funding transfers.
• Serve as a backup document creator and processor for office-related actions.
• Ensure financial transactions comply with university policies and applicable regulations.
• Process Improvement/Team Leadership: Supervise accounting, and procurement/inventory administrative staff, providing guidance and oversight to ensure efficient operations.
• Providing ongoing coaching and training opportunities to support staff growth.
• Foster a collaborative team environment that encourages problem-solving and continuous improvement.
• Collaborate with Grants and Contracts Specialist and HR to produce monthly financial reports, specialized projections, and compliance reports for each faculty member.
• Assist the Director and Chair with implementing special reports for financial initiatives.
• Responsible for all accounting records and account certification.
• Interpret and ensure compliance with federal, state, and University policy.
• Other duties as assigned

Job description

The University of Texas at Austin is actively seeking a Financial Affairs Manager in the Department of Integrative Biology to provide financial, budgetary, and operational support across faculty, staff, and leadership. You will handle financial analysis, budget administration, reporting, and business operations to sustain the department’s academic, research, and public service mission.

Key responsibilities include budget oversight, compliance, and data-driven reporting; supervising accounting