Academic Editorial Assistant (Work-Study Eligible)

Union College; City of Schenectady (NY); Hybrid; USD 12,000 - 17,000; Part time

Job summary

Union College in Schenectady, NY invites applications for the Academic Editorial Assistant. This student role supports Prof. Deidre Hill Butler with academic writing, editing, and scholarly communications activities, including conference materials and visual design.

Training precedes independent task execution in a collaborative environment. The position emphasizes strong writing, editing and organization, with exposure to APA- and Chicago-style formatting and RefWorks.

Qualifications

• Strong writing, reading, and basic copyediting skills.
• Familiarity with Canva for posters, flyers, or visual design.
• Familiarity with PowerPoint for academic or conference presentations.
• Interest in academic writing, research, publishing, or graduate school preparation.
• Strong attention to detail and ability to stay organized.
• Willingness to learn American Sociological Association Style, Chicago Style, and RefWorks.
• Good communication and collaboration skills.
• Ability to manage multiple tasks and work independently after training.

Responsibilities

• Read and review first drafts of academic articles, book chapters, conference papers, and related scholarly materials.
• Provide basic copyediting support, including grammar, clarity, organization, formatting, and consistency.
• Assist with preparing first drafts of conference PowerPoint presentations based on Prof. Hill Butler's research, articles, chapters, or presentation outlines.
• Use Canva to help design academic posters, event flyers, and visual materials.
• Support the organization of academic references, notes, article drafts, and research materials.
• Learn and apply basic citation and reference formatting in American Sociological Association Style and Chicago Style.
• Learn how to use RefWorks to organize academic articles, citations, and research bibliographies.
• Assist with proofreading, formatting, and preparing documents for workshops, conferences, or publication-related projects.
• Work collaboratively with Prof. Hill Butler while also completing assigned tasks independently after training.

Skills

Strong writing

Copyediting

Attention to detail

Canva experience

PowerPoint

Collaboration

Time management

Communication

Tools

Canva

PowerPoint

RefWorks

Job description

Union College in Schenectady, NY invites applications for the Academic Editorial Assistant. This student role supports Prof. Deidre Hill Butler with academic writing, editing, and scholarly communications activities, including conference materials and visual design.

Training precedes independent task execution in a collaborative environment. The position emphasizes strong writing, editing and organization, with exposure to APA- and Chicago-style formatting and RefWorks.