Academic Department Coordinator - Electrical and Computering Engineering Department

Grand Valley State University; Allendale Charter Township (MI); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Tuition waiver

Medical insurance

Dental insurance

Vision insurance

Retirement contributions

Job summary

Grand Valley State University is seeking an Academic Department Coordinator for the Electrical and Computer Engineering Department at the Pew Campus in Grand Rapids, MI.

The role involves administrative support, budget tracking, and coordinating staff responsibilities.

Qualifications

• High school graduate or equivalent.
• Minimum of three years of relevant work experience.
• Experience with Microsoft Office or equivalent.
• Demonstrated ability to operate office equipment.
• Data entry experience.
• Typing and proofreading skills.
• Strong verbal and written communication.
• Ability to work independently and coordinate others.

Responsibilities

• Maintain and analyze budgetary records for the department.
• Create requisitions for large purchases with proper approvals.
• Coordinate personnel reviews, meetings, and travel arrangements.
• Coordinate and monitor course evaluation process.
• Support event planning and university communications.
• Maintain filing systems and document retention policies.
• Hire, train, and supervise student employees.
• Act as liaison between department chair, faculty, staff, students, and external parties.
• Prepare reports, memorandums, and presentations.

Skills

Verbal communication

Written communication

Data entry

Office equipment operation

Microsoft Office

Time management

Independence

Education

High school diploma or equivalent

Some college coursework

Tools

Microsoft Office

Office equipment

Job description

Academic Department Coordinator - Electrical and ComputeringEngineering Department

Grand Rapids, MI (Pew Campus)
Full Time
R105099

The Academic Department Coordinator supports the Department ofElectrical and Computer Engineering through variousresponsibilities and functions in which discretion and judgmentconcerning the procedures to use or policies to follow isrequired.

Salary & Benefits:

C3 Level. Minimum starting wage of$21.10 per hour.

• Comprehensive benefitspackage including medical, vision, dental, life insurance,generous employer retirement contributions, wellness resources andtuition waiver effective on date of hire.

Essential Functions:

• Maintain and analyze budgetary records for the department byperforming bookkeeping related duties such as reconciling,monitoring, making, and tracking expenditures, preparing budgetstatements regarding the status of accounts, making recommendationsas to projected budgets.
• Create requisitions for large purchases, ensuring thatappropriate approvals have been obtained and that all necessarydocumentation is present.
• Coordinate personnel reviews and actions, including schedulingunit meetings, creating documents, taking minutes, assemblingportfolios, and ensuring timely delivery of meeting materials.
• Coordinate and monitor course evaluation process.
• Support college event planning, implementation, andcommunication for multi-day large-scale events.
• Disseminate information that may require explanation andinterpretation of established university and departmental policiesand procedures, and direct individuals to sources of additionalinformation.
• Maintain digital and physical filing system according toretention/disposal policies and best practices.
• Serve as administrative assistant for department staffsearches, including scheduling interviews, coordinating travel,organizing preparation of office space, and processing hiringforms.
• Generate reports, memorandums, correspondence, presentationmaterials, brochures, spreadsheets and graphics, and other similarmaterials using various computer systems.
• Perform and coordinate scheduling tasks and support servicesassociated with preparing and making arrangements for meetings,conferences, exhibits, travel, or other related duties for bothinternal and external contacts.
• Receive information in various forms and determine theappropriate method of processing.
• Responsible for the coordination/completion and the quality ofthe clerical work for the department/office which includes makingand receiving calls, providing information, or routing calls toappropriate person; typing memos and other correspondence;maintaining office filing system.
• Hire, train, and supervise student employees.
• Act as liaison between department chair, faculty, staff,students, and outside organizations.
• Track and support faculty travel arrangements
• Assist faculty with ordering textbooks.
• Maintain supervisor's calendar and multiple calendars.
• Order and track inventory of office supplies.
• Other related duties as assigned.

Non-Essential Functions:

• Assist in academic year scheduling of courses, classrooms,times, and faculty for the department.

Required Knowledge, Skills, and Abilities:

• High school graduate or equivalent.
• Minimum of three years of relevant work experience.
• Experience with various computer software applications such asMicrosoft Office and/or equivalent.
• Demonstrated experience to successfully operate officeequipment.
• Data entry experience.
• Typing and spelling competency with grammar and proofreadingskills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide qualitycustomer service
• Demonstrated experience to successfully work independently,organize own work and coordinate work activities of others.
• Ability to work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactorywork performance and attendance records.
• Ability to successfully maintain positive intercultural andinterpersonal relationships.

Preferred Knowledge, Skills, and Abilities:

• Some college course work.
• Higher education experience.
• Supervisory experience.
• Familiarity with graphic design and photo editingsoftware.
• Previous experience managing social media platforms andwebsites.
• Travel planning and booking experience.
• Event planning experience.

Applicants must be legally authorized to work in the United Statesand must not require sponsorship now or in the future.

Application Deadline:

Application closes October 20, 2026 at11:59pm. This posting may be closed at any time at the discretionof the University.

To perform this job successfully, an individual must be abletoperform each essential duty satisfactorily. Must have the physicalstamina to work long hours and/or more than 5 days per week. Therequirements listed are representative of the knowledge, skilland/or ability required. Reasonable accommodations may be made toenable individuals with disabilities to perform the essentialfunctions. The information contained in this job description is forcompliance with the Americans with Disabilities Act as amended bythe ADA Amendment Act (2008), Section 504 of the Rehabilitation Actof 1973, and other applicable federal and state laws that prohibitdiscrimination on the basis of disability. GVSU will providereasonable accommodations to qualified individuals withdisabilities upon request. See www.gvsu.edu/equalopportunity/ TDDCallers: Call Michigan Relay Center at 711 (in State) or1-800-833-7833 (out of State).

Grand Valley State University is an Antidiscrimination/EqualOpportunity Employer, which includes providing equal opportunityfor protected veterans and individuals with disabilities.University policy extends protections to additionalidentities.