Facilities Specialist - Housing and Residence Life

Grand Valley State University; Allendale Charter Township (MI); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Tuition waiver

Medical insurance

Retirement contributions

Job summary

Grand Valley State University in Allendale, MI seeks a Facilities Specialist for Housing and Residence Life. This full-time role handles day-to-day housing facilities tasks, emergencies, inspections, inventory, and coordination with vendors and staff.

The position supports the Housing and Residence Life team, coordinates building walkthroughs, and helps maintain safety standards while fostering professional growth among staff. Requires a Bachelor's degree and strong communication skills.

Qualifications

• Bachelor's degree required; ability to work independently and manage multiple tasks.
• Experience training, mentoring, or supervising team members.
• Demonstrated ability to build positive intercultural and interpersonal relationships.
• Strong written and verbal communication skills and ability to work under pressure.
• Experience with a variety of computer software applications (examples: SQBX, THD, Microsoft and Google programs).

Responsibilities

• Support mission, vision, and values of the institution and department.
• Assess inventory and provide repair/replacement recommendations for furniture and equipment.
• Establish vendor contacts for selection, installation, and maintenance of FFE in housing.
• Coordinate and conduct semesterly building walk-throughs and inspections.
• Report policy violations and assist with Housing Condition Summaries and audits.
• Oversee facility openings/closings and IT inventory management.
• Hire, train, supervise, and evaluate assigned staff; mentor and develop team.

Skills

Communication skills

Interpersonal skills

Attention to detail

Time management

Customer service

Problem solving

Independent work

Education

Bachelor's degree

Tools

SQBX

THD

Microsoft Office

Google Workspace

Job description

Facilities Specialist - Housing and Residence Life

Allendale, MI

Full Time

R105068

Position Summary:

Responsible for the day-to‑day housing facilities relatedassessment, emergencies, preventative drills, inspections,inventory management, and follow‑up.

Salary & Benefits:

Minimum starting salary of $42,800, commensurate withexperience.

Comprehensive benefitspackag e including medical, vision, dental, lifeinsurance, generous employer retirement contributions, wellnessresources and tuition waiver effective on date of hire.

Primary Duties:

• Support institution/division/department mission, vision, andvalues.
• Assess and maintain inventory and provide repair andreplacement recommendations for items such as common areafurniture/equipment, room/apartment furniture, and stafffurniture.
• Establish contacts and relationships with vendors forselection, ordering, installation, replacements, repairs,donations, and other maintenance of FFE in the housing system
• Work with the Assignments Team to add and reduce sets offurniture based on occupancy needs.
• Coordinate semesterly building walk-throughs and room/apartmentinspections with Residence Life staff. Perform regular buildinginspections and maintain accurate records and reports.
• Report policy/procedure violations to appropriate staff andrecommend edits to the HRL Community Living Standards to supervisoras appropriate.
• Assist with damage and fee spreadsheet, updating and refiningthe list on a yearly basis
• Coordinate and implement Health and Safety checks during Falland Winter semesters.
• Run point with GVPD, Allendale Fire, and Res. Life for firedrills on the Valley campus.
• Assist with sustainability initiatives within housing forrecycling and energy conservation.
• Liaison to Facilities Services for floods, fire damage, mold,pest concerns, preventative maintenance, etc., connecting withresidents, staff and contractors as appropriate.
• Oversee the Winter Hall fitness center equipment; schedulingrepairs, maintaining condition, and ordering replacement parts andmachines as needed.
• Assist with the opening and closing procedures relative tofacility use, to include training on the completion of HousingCondition Summaries and auditing/assessment of building/unitdamages.
• Assist with IT inventory, tracking and removal.
• Assist with Camps and Conference operations as able, utilizingstudent staff for furniture moves/adjustments, providing bins,hanging shower curtains, etc.
• Hire, train, supervise, and evaluate assigned staff, fosteringa culture of mentorship and professional growth.
• Instruct employees in proper receiving and delivery proceduresas well as safety measures.
• Performs other duties as required/assigned by manager.

Required Knowledge, Skills and Abilities:

• Bachelor's degree.
• Experience training, mentoring, or supervising teammembers.
• Minimum of one year experience of related work experienceand/or relevant training.
• Demonstrated experience to successfully maintain positiveintercultural and interpersonal relationships.
• Demonstrated experience to successfully work under pressure andmeet deadlines.
• Demonstrated experience in creative problem solving.
• Demonstrated experience to successfully provide qualitycustomer service.
• Demonstrated experience to successfully maintain satisfactorywork performance.
• Demonstrated experience in organization and attention todetail.
• Demonstrated experience with a variety of computer softwareapplications (examples: SQBX, THD, Microsoft and Googleprograms).
• Demonstrated experience to successfully work independently,organize own work and coordinate work activities of others.
• Excellent verbal and written communication skills.

Preferred Knowledge, Skills and Abilities:

• 3+ years related work experience.
• Experience working within a college or university housingsetting.
• Experience with GOFMX, Workday, and The Housing Director systems or equivalent.
• Experience in facilities emergency response and resolution,including customer service and vendor coordination.
• Experience with vendor relationship management.

Applicants must be legally authorized to work in the United Statesand must not require sponsorship now or in the future.

Application Deadline:

Application review begins October 15, 2026. This posting may beclosed at any time at the discretion of the University.

To perform this job successfully, an individual must be able toperform each essential duty satisfactorily. Must have the physicalstamina to work long hours and/or more than 5 days per week. Therequirements listed are representative of the knowledge, skilland/or ability required. Reasonable accommodations may be made toenable individuals with disabilities to perform the essentialfunctions. The information contained in this job description is forcompliance with the Americans with Disabilities Act as amended bythe ADA Amendment Act (2008), Section 504 of the Rehabilitation Actof 1973, and other applicable federal and state laws that prohibitdiscrimination on the basis of disability. GVSU will providereasonable accommodations to qualified individuals withdisabilities upon request. See www.gvsu.edu/equalopportunity/. TDDCallers: Call Michigan Relay Center at 711 (in State) or1-800-833-7833 (out of State).

Grand Valley State University is an Antidiscrimination/EqualOpportunity Employer, which includes providing equal opportunityfor protected veterans and individuals with disabilities.University policy extends protections to additionalidentities.