ACADEMIC DATA CLERK

Florida Memorial University Inc; Norland (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Florida Memorial University seeks an Academic Data Clerk to maintain student records, process transcripts, and perform degree evaluations in accordance with FERPA requirements. The role supports graduation processing, NSC reporting, and enrollment verifications while liaising with Veterans Affairs and registrar staff.

The ideal candidate has a Bachelor’s degree in a relevant field, strong data management and MS Office skills, and experience with records systems such as Jenzabar.

Qualifications

• Bachelor's degree in a relevant field is required.
• Experience in records management and data management is preferred.
• Familiar with Jenzabar or similar higher-education systems.
• Flexible to work outside normal hours if needed.

Responsibilities

• Maintains current and historical student records (electronic and paper) and reports as needed.
• Performs data integrity audits and analyzes data for accuracy.
• Evaluates transfer transcripts and conducts degree evaluations and audits.
• Handles NSC reporting and submits information to the National Student Clearinghouse.
• Assists with graduation applications, diplomas, and certificates.
• Responds to inquiries with superb customer service and supports course registration.

Skills

MS Office proficiency

Data analysis

Strong communication

Customer service

Attention to detail

FERPA compliance

Education

Bachelor's Degree in Mathematics, Economics, Computer Science, Information Management or Statistics

Tools

Jenzabar

Microsoft Office

Job description

The Academic Data Clerk shall have the primary responsibility for maintaining student records, registration and evaluating student transcripts. By conducting full lifecycle analysis to include requirements, activities and design. The Academic data analysts will develop and maintain reporting capabilities. As well as monitor performance and quality control plans to identify improvements in correlation with the department of education’s standards. Ensuring confidentiality within the Federal Law of the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99).Essential Functions:Maintains current and historical records (electronic and paper) ensuring the ability to quickly retrieve information and report as needed.Performs high detail analyses and routine data integrity audits; consistently reviews and analyzes data, corrects errors and ensures consistent data accuracy.Demonstrates sensitivity in working with personal/confidential records and information, adhering to FERPA and other related practices and policies.Evaluates transfer students’ transcripts, and performs degree evaluations and audits.Examines transcripts from other schools and determines transferability of courses to FMU.Assists with processing graduation applications for eligibility.Assists with preparation of diplomas and certificates for printing and mailing.Liaison between Veterans Administration and the students – VA Certifying Officer for FMU.Processes athlete’s eligibility forms for the Registrars signature.Assists with the preparation of student grade reports, and provides student enrollment verifications.Prepares and transmits information to the National Student Clearinghouse and is responsible to solve NSC Error Resolution Reports.Manages reports of online transcript distribution from the National Clearinghouse.Manages the distribution of forms in My FMU to update student demographics.Assists students with course registration and add/drop process.Digitize student paperwork and uploads information to students’ folders in a secure drive.Provides regular guidance, instruction, and direction in response to inquiries.Exhibits superb customer service to students, as well as faculty and staff, and displays student-centeredness in performance of all job duties.Maintains regular office hours per an approved schedule.Performs other duties as assigned by Registrar and Associate Registrar.The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.Knowledge, Skills, and Abilities:Strong technology skills in students Microsoft Office products and advising software.Excellent written and verbal communication skills.Strong interpersonal skills with faculty, staff and student populations.Exceptional customer service and organizational skills.Understands how to read and interpret reports and data.Strong computer and analytical skills.Effective analytical and decision-making skills.Attention to detail and adaptability to a changing environment is extremely important as well as dependability.Ability to interact with personnel at all levels of the university.Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.Minimum Qualifications:Bachelor’s Degree in relevant field (e.g.. Mathematics, Economics, Computer Science, Information Management or StatisticsIntermediate proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures. Familiar with Jenzabar technology suite for higher education.Demonstrated experience in records management, data management, or other closely related field.Flexibility to work outside of normal business hours, ability to maintain a flexible work schedule that may include working nights and weekends.Pre-Employment Screening:Criminal background check.Florida Memorial University is an Equal Employment Opportunity Employer.