Academic Assistant

Massachusetts College of Pharmacy and Health Sciences; Worcester (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading education institution is seeking an Academic Assistant to support faculty and program administration. The role involves database management, preparation of academic materials, and assisting with faculty projects. Applicants should have strong communication skills, relevant experience, and a passion for education.

Qualifications

• Minimum of 2 years experience in academic or office setting.
• Proficiency in Microsoft Office and database management tools.
• Ability to manage multiple tasks and pay attention to detail.

Responsibilities

• Supports faculty and program director with academic administration.
• Manages school databases, prepares tests and evaluations.
• Assists with faculty training and research activities.

Skills

Communication

Organization

Problem-solving

Education

Bachelor's degree preferred

High school diploma required

Tools

Excel

Word

Publisher

PowerPoint

Qualtrics

ExamSoft

Job description

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Join to apply for the Academic Assistant role at Massachusetts College of Pharmacy and Health Sciences

The School of Physical Therapy seeks an Academic Assistant to support the faculty and the Program Director of the program with academic support for curricular and/or schools, including research and database management and preparations for examinations (using ExamSoft, Scantron device or other software). The Academic Assistant also provides support to the programs in the planning and execution of School, program, curriculum, committee, clinic, and service-related work, as well as support faculty scholarly work.

• Develops and manages school databases including data entry and production of reports.
• Prepares and processes tests, surveys, and other forms of school evaluations, including data analysis, using Qualtrics, ExamSoft, and other programs.
• Assists with training faculty and other staff on new processes (ie ExamSoft, Qualtrics), and troubleshooting ExamSoft issues.
• Records and prepares typed reports, meeting minutes, memorandums, correspondence from the school using appropriate writing levels, as needed
• Assist in the preparation of interim reports and self-studies for accreditation
• Assists with faculty scholarly activities, including preparation and submission of grant applications, data collection, extraction and other responsibilities as needed.
• Create and analyze any SOPT IPE survey data (Qualtrics) in a timely manner, with result summaries for review
• Additional responsibilities may be assigned by the supervisor.
  
  

Required

• A minimum of a high school required; a bachelor’s degree preferred
• Minimum of 2 years of experience working in an office and/or academic setting
• Excellent oral and written communication and organizational skills
• Proficiency in Excel, Word, Publisher and PowerPoint.
• Proficiency with Zoom and MS Teams preferred.
• Ability to identify and solve problems, plan for job functions, and manage time independently
• Ability to be attentive to detail
• Ability to prioritize and manage multiple tasks simultaneously
• Ability to work independently to research, define, and carry out projects
• Ability to learn new techniques, troubleshoot problems, and instruct others as needed
  
  

Physical Requirements

• Standing, sitting, manual dexterity, ability to move between offices and floors of buildings
• Ability to meet deadlines and perform well under pressure
• Normal range of vision and hearing (with or without correction)
• Ability to lift and/or move up to 35 lbs.
  
  

Apply

Please attach a cover letter and a curriculum vitae/resume. Finalist candidate(s) for this position will be subject to reference checks and a pre-employment background check as a condition of employment.

Applicants must be authorized to work for any employer in the U.S. MCPHS is unable to sponsor, or take over sponsorship of an employment Visa. MCPHS is also not an E-Verify institution.

About Us

Established in 1823, Massachusetts College of Pharmacy and Health Sciences (MCPHS) is the oldest institution of higher education in Boston, a city that is home to many of the world’s top universities and healthcare institutions. We are one of the largest and most highly-ranked schools for health and life sciences, and our alumni and faculty continually distinguish themselves in healthcare settings around the globe. MCPHS has more than 7000 students across campuses in Boston’s Longwood Medical and Academic Area (LMA), downtown Worcester, MA and downtown Manchester, NH. Our vision is to empower our Community to create a healthier, more equitable world, which we strive to achieve through our core values of integrity, community, engagement, collaboration, support, and innovation.

MCPHS is an equal opportunity employer dedicated to ensuring equal opportunity for all members of the University community. We aim to recruit, develop, and retain the most skilled faculty and staff. All qualified applicants will be considered for employment.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Education and Training

• Industries

  Higher Education

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