Academic Affairs Executive Assistant - On-Campus

Vermont Law School; Royalton (VT); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Full benefits

403b plan

Paid vacation

Holidays

Tuition assistance

Employee assistance program

Flexible schedule

Job summary

Vermont Law School in South Royalton, VT is seeking an Executive Assistant for Academic Affairs to provide administrative and teaching support for faculty and programs. This on-campus, full-time role reports to the Vice Dean for Faculty and requires handling confidential information with discretion.

You will manage reports, maintain the faculty directory, assist with class support and budget records, and coordinate travel and meetings while collaborating with the Deans' Office and other staff.

Qualifications

• Associate’s degree or equivalent experience.
• Two+ years of executive-level support or office management.
• Strong discretion with confidential information.
• Four+ years of administrative experience; higher education admin preferred.
• Excellent planning, organizational, and interpersonal communication skills.
• Ability to work independently and as part of the Deans' Office team.
• Proficiency with Microsoft Office, databases, and internet tools.
• Public speaking for proctoring and meetings.

Responsibilities

• Support the Vice Dean with reports, policies, manuals, and materials.
• Maintain faculty lists and the faculty directory.
• Provide course support for Vice Dean's classes and exams.
• Assist with instructional budget records and reimbursements.
• Coordinate travel arrangements and expense reports.
• Support staff for annual faculty retreat and meetings.
• Proctor exams and provide back-up support to other assistants.
• Design and maintain filing systems or processes as needed.

Skills

Executive support

Office management

Discretion/confidentiality

Interpersonal communication

Time management

Education

Associate’s degree

Tools

Microsoft Office

DB/database software

Internet search tools

Job description

Vermont Law School in South Royalton, VT is seeking an Executive Assistant for Academic Affairs to provide administrative and teaching support for faculty and programs. This on-campus, full-time role reports to the Vice Dean for Faculty and requires handling confidential information with discretion.

You will manage reports, maintain the faculty directory, assist with class support and budget records, and coordinate travel and meetings while collaborating with the Deans' Office and other staff.