Academic Affairs Assistant

Fairmont State University

Fairmont (WV)

On-site

USD 14,000 - 19,000

Full time

8 days ago

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Job summary

Fairmont State University invites applications for an Academic Affairs Assistant on the Main Campus in Fairmont, WV. The role supports the Finish What You Started program by researching student records, organizing former student files, and identifying candidates for degree completion.

You'll work as a detail-oriented student worker under the RBA Coordinator, contributing to data-informed decisions, maintaining confidentiality, and helping track program progress.

Qualifications

Currently enrolled undergraduate student in good academic standing.
Strong organizational skills and exceptional attention to detail.
Ability to analyze information, identify patterns, and draw logical conclusions.
Proficiency in Microsoft Excel, Word, and other Microsoft Office applications.
Strong online research skills and ability to evaluate the reliability of publicly available information.
Ability to work independently, manage multiple tasks, and meet deadlines.
Demonstrated professionalism, discretion, and ability to handle confidential information responsibly.

Responsibilities

Review academic transcripts, student files, and supporting documentation to identify former students who may be candidates for degree completion.
Organize and evaluate academic records to identify completed coursework, earned credits, and potential eligibility for the RBA program.
Conduct online research using publicly available information to help determine whether former students may have completed an undergraduate degree at another institution.
Document research findings and maintain accurate, organized records of potential candidates.
Categorize and prioritize student files based established program criteria and degree completion potential.
Prepare summaries of findings and provide preliminary recommendations to the RBA Coordinator for further review.
Identify missing information or documentation that may require additional investigation.
Assist with tracking program progress, maintaining spreadsheets, and preparing reports.
Collaborate with Academic Affairs staff to support the overall implementation and success of the Finish What You Started initiative.

Skills

Organizational skills

Attention to detail

Independent work

Analytical thinking

Education

Undergraduate student status

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Job description

Posting Details

Posting Detail Information

Requisition Number

2027199TP

Working Title

Academic Affairs Assistant

Type of Position

T-Job

Grant Funded Position?

If temporary (or grant funded) position, indicate endingdate

06/30/2027

Benefits Eligible?

Description of Job Duties and Responsibilities

Position Overview

TheFinish What You Startedprogram is an initiativedesigned to engage former students with the opportunity to obtaintheir undergraduate degree from Fairmont State University. Througha review of academic records and supporting documentation, theprogram seeks to identify individuals who may be eligible fordegree completion.

Academic Affairs is seeking detail-oriented, motivated studentworkers to support this initiative. The Academic Affairs Assistantwill play an important role in researching academic histories,organizing former student records, and identifying former studentswho may benefit from alternative pathways to degree completion.This position provides a meaningful opportunity to contribute tostudent success while gaining valuable professional experience inresearch, higher education administration, and data-informeddecision-making.

Key Responsibilities

Academic Records Review and Research

Review academic transcripts, student files, and supportingdocumentation to identify former students who may be candidates fordegree completion.
Organize and evaluate academic records to identify completedcoursework, earned credits, and potential eligibility for the RBAprogram.
Conduct online research using publicly available information tohelp determine whether former students may have completed anundergraduate degree at another institution.
Document research findings and maintain accurate, organizedrecords of potential candidates.

Program Support and Recommendations

Categorize and prioritize student files based establishedprogram criteria and degree completion potential.
Prepare summaries of findings and provide preliminaryrecommendations to the RBA Coordinator for further review.
Identify missing information or documentation that may requireadditional investigation.
Assist with tracking program progress, maintaining spreadsheets, and preparing reports.
Collaborate with Academic Affairs staff to support the overallimplementation and success of the Finish What You Startedinitiative.

Confidentiality and Professionalism

Maintain strict confidentiality when handling student academicrecords and personally identifiable information.
Follow university policies and applicable FERPA requirementsrelated to student privacy and data protection.
Use approved university systems and procedures when reviewing,documenting, and sharing information.
Exercise professionalism, sound judgment, and attention todetail when conducting research and preparing recommendations.

Minimum Qualifications

Currently enrolled undergraduate student in good academicstanding.
Strong organizational skills and exceptional attention todetail.
Ability to analyze information, identify patterns, and drawlogical conclusions.
Proficiency in Microsoft Excel, Word, and other MicrosoftOffice applications.
Strong online research skills and ability to evaluate thereliability of publicly available information.
Ability to work independently, manage multiple tasks, and meetdeadlines.
Demonstrated professionalism, discretion, and ability to handleconfidential information responsibly.

Preferred Qualifications