Academic Affairs Admin Specialist | Student Support & Scheduling

ivytech; Marion (IN); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Health and wellness benefits

Paid time off

Tuition assistance

Retirement plan

Job summary

Ivy Tech Community College is seeking an Administrative Assistant to support Academic Affairs, Schools, and Programs. The role coordinates daily operations, purchasing, budgets, course scheduling, records, and communications, acting as a key resource for students, faculty, staff, and stakeholders.

The position requires an Associate degree in Office Administration or related field, three years of experience, and strong MS Office skills. A Bachelor's degree is preferred.

Qualifications

• Associate degree in Office Administration or related field.
• Three years of related work experience.
• Proficient with MS Office (Word, Excel, Access, PowerPoint, Outlook).
• Excellent communication, organizational, and interpersonal skills.
• Maintain confidentiality and demonstrate patience and diplomacy.
• Strong attention to detail and accuracy.
• Valid driver's license.

Responsibilities

• Provide administrative support to Academic Affairs, Schools, and Programs, coordinating daily operations, purchasing, budgets, course scheduling, records, communications, and faculty support.
• Serve as a key resource for students, faculty, staff, and stakeholders while ensuring timely and accurate administrative processes.
• Coordinate budgets, records management, and inventory; assist leadership with oversight of school/program functions.
• Create and reconcile purchases; manage Ivy Markets vendors and track outstanding items.
• Communicate class cancellations and changes; manage mail, calls, and faculty contact lists.
• Build and adjust courses with rooms, instructors, fees, and other section details; generate reports.
• Monitor course statuses and contracts; process substitution pays and load sheets.

Skills

Communication skills

Organizational skills

Interpersonal skills

Confidentiality

Attention to detail

Patience

Time management

Problem solving

Education

Associate degree in Office Administration or related field

Bachelor's degree in Office Administration or related field (preferred)

Tools

Microsoft Word

Excel

Access

PowerPoint

Outlook

Job description

Ivy Tech Community College is seeking an Administrative Assistant to support Academic Affairs, Schools, and Programs. The role coordinates daily operations, purchasing, budgets, course scheduling, records, and communications, acting as a key resource for students, faculty, staff, and stakeholders.

The position requires an Associate degree in Office Administration or related field, three years of experience, and strong MS Office skills. A Bachelor's degree is preferred.