Campus Administrative & Operations Coordinator

Ivy Tech Community College of Indiana; Richmond (IN); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Health plan options

Dental plan

Vision plan

Paid time off

Educational benefits

Parental leave

Job summary

Ivy Tech Community College of Indiana is seeking a professional administrative specialist to support Health Sciences, Nursing and Facilities operations on Johnson Hall. You will greet guests, route inquiries, manage records, coordinate space and scheduling, and assist with travel and procurement tasks.

The role requires strong customer service, organization, and communication skills, plus the ability to handle multiple priorities in a dynamic campus environment.

Qualifications

• Associate degree preferred.
• Minimum two years of administrative or operational support experience.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office and institutional systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer service and communication skills.
• Demonstrated analytical thinking and problem-solving ability.
• Ability to work independently while supporting team objectives.
• High level of professionalism, ethics, and confidentiality.

Responsibilities

• Provide front desk and phone coverage for the Schools of Health Sciences and Nursing.
• Maintain student records in compliance with campus and school policies and accreditation standards.
• Monitor students for compliance with background checks and drug screening requirements.
• Review document manager database and notify students and faculty of missing records or upcoming immunization renewals.
• Monitor license registry for licensing verification and follow up on missing results.
• Send correspondence to admitted students regarding registration and orientation.
• Schedule student appointments with advisors and provide reminders.
• Prepare certificates of completion for dean signature and mailing to the state board of nursing.
• Assist with survey compliance and completion.
• Enter NCLEX, CNA, QMA, CCMA, CMA, Pharmacy Tech, and Phlebotomy Tech results in SOATEST.
• Arrange and confirm travel accommodations and prepare travel reimbursements.
• Collaborate and manage department purchase requests, requisitions, purchase orders, and payments.
• Coordinate adjunct faculty and overload contract processing with HR.
• Maintain inventory of digital forms, office supplies, and lab equipment.
• Maintain effective office procedures and workflows.
• Support College through inclusive and respectful practices.

Skills

Organization

Multitasking

Customer service

Communication

Analytical thinking

Problem solving

Independent work

Professionalism & ethics

Education

Associate degree preferred

Tools

Microsoft Office

Job description

Ivy Tech Community College of Indiana is seeking a professional administrative specialist to support Health Sciences, Nursing and Facilities operations on Johnson Hall. You will greet guests, route inquiries, manage records, coordinate space and scheduling, and assist with travel and procurement tasks.

The role requires strong customer service, organization, and communication skills, plus the ability to handle multiple priorities in a dynamic campus environment.