Academic Advisor, UGIS American Studies (5141C) #87355

University of California, Berkeley; Berkeley (CA); On-site; USD 75,000 - 85,700; Full time

Benefits offered by this job

Remote work option

UC benefits

Job summary

University of California, Berkeley is seeking an Academic Advisor for UGIS American Studies to support the major and minor programs and coordinate advising, events, and policy guidance. You will manage student records, help design degree plans, and assist with study abroad and graduate preparation, while collaborating with faculty and staff.

Applicants should have strong advising experience, knowledge of university policies, and the ability to coordinate large programs and events.

Qualifications

• Knowledge of academic advising, counseling techniques, and multiple majors, simultaneous degrees, colleges, and schools.
• Knowledge of institutional policies, procedures, and requirements.
• Judgment and decision–making skills; problem identification and original idea development.
• Administrative organization and project management skills with attention to detail.
• Ability to manage multiple projects with varying deadlines.
• Monitoring and assessing student experience for service and procedural improvements.
• Excellent written and verbal communication, including public speaking.

Responsibilities

• Provide academic advising to students across all stages of UGIS majors and minors, including declaration and degree progress.
• Help students define realistic academic goals and develop pathways within interdisciplinary programs.
• Maintain and update student records in APR and program databases; certify degree requirements.
• Coordinate with student services staff and stay informed about course offerings.
• Identify students with GPA or progression issues and refer appropriately.
• Meet with faculty, UGIS Manager, and other advisors on policies and procedures.
• Advise students on study abroad, internships, research, scholarships, and graduate school preparation.
• Publicize program updates and prepare statistical reports; maintain archival records.
• Coordinate course enrollment, waitlists, and transfer credits; monitor timelines.
• Collaborate with UGIS advisors and contribute to program event planning and logistics.

Skills

Academic advising

Counseling techniques

Policy knowledge

Interdisciplinary inquiry

Communication skills

Project management

Public speaking

Team collaboration

Detail orientation

Education

Bachelor's degree

Master's degree

Tools

Student Information Systems

Spreadsheets

Job description

Academic Advisor, UGIS American Studies (5141C) 87355

Position Summary

The Academic Advisor serves on the UGIS Academic Programs Advising Team, primarily supporting the American Studies major and minor, and the Politics, Philosophy, and Law Studies Minor. This position provides advice and assistance to students on academic progress, degree requirements, major/minor declaration, program planning, and leadership coordination for large–scale events such as the annual AS faculty research symposium, student thesis showcase, UGIS student welcome, and Commencement.

Application Review Date

First review date: July 22, 2026. Apply by this date for consideration.

Responsibilities

• Provide academic advising to students across all stages of UGIS majors and minors, including declaration, degree progress, course completion, thesis requirements, and alternative pathways.
• Help students define realistic academic goals and develop pathways within interdisciplinary programs.
• Maintain and update student records in the Academic Progress Report (APR) and American Studies program database; certify completion of degree requirements and honors designations.
• Keep thorough knowledge of university and college policies; stay informed about relevant course offerings and coordinate with student services staff.
• Identify students with GPA or progress problems, determine barriers, and make appropriate referrals.
• Meet with new and continuing faculty, UGIS Manager, and other advisors on policies and procedures.
• Approve and implement student petitions for policy exceptions.
• Advise students on campus programs for study abroad, internships, research, scholarships, and graduate school preparation.
• Communicate program updates to students and faculty.
• Provide statistical reports and maintain historical data.
• Advise faculty directors on policy formulation and recommend changes.
• Analyze consequences of program policies and recommend new or changed policies.
• Plan and track curriculum in collaboration with faculty and other departments to ensure course sequencing and policy compliance.
• Serve as liaison with the campus courses committee; maintain transfer credit agreements.
• Coordinate course enrollment, waitlists, and seat reservations via Student Information Systems.
• Recruit and assign graduate student instructors, readers, and tutors to courses.
• Lead or co‑lead program event planning for large annual events and other programming.
• Coordinate event logistics, scheduling, communications, and day‑of support.
• Publicize events and develop marketing materials.
• Serve as program record‑keeper and maintain digital records, file archives, and advising notes.
• Maintain program websites and ensure compliance with accessibility policies.
• Collect and publicize faculty office hours; collect course syllabi each semester.
• Maintain program administrative files per UCOP retention policies.
• Create and share calendars of processes, deadlines, and events.
• Attend or coordinate meetings with program staff and faculty.
• Collaborate with other UGIS advisors; maintain familiarity with all programs in UGIS.
• Engage in professional development workshops and trainings.
• Attend UGIS Academic Programs team meetings.
• Contribute to a team culture rooted in diversity, equity, inclusion, belonging, and justice.

Required Qualifications

• Knowledge of academic advising, counseling techniques, and multiple majors, simultaneous degrees, colleges, and schools.
• Knowledge of institutional policies, procedures, and requirements.
• Judgment and decision–making skills; problem identification and original idea development.
• Administrative organization and project management skills with attention to detail.
• Ability to manage multiple projects with varying deadlines.
• Monitoring and assessing student experience for service and procedural improvements.
• Excellent written and verbal communication, including public speaking.
• Strong interpersonal skills to foster respectful collaboration.
• High‑touch service orientation, active listening, emotional intelligence, and critical thinking.
• Independent and team work with cooperative relationships.
• Objectivity and discretion in interactions with students, faculty, and staff.
• Proficiency with university and comparable software systems, shared documents, spreadsheets, and event expense tracking.
• Understanding of interdisciplinary inquiry.
• Knowledge of school precedents and policy application, including risk management.

Education / Training

• Bachelor's degree in a related area and/or equivalent experience or training.

Preferred Qualifications

• Master's degree in a related area and/or equivalent experience or training.

Salary & Benefits

The budgeted annual salary range is $75,000 – $85,700. This exempt, monthly‑paid, full‑time (40 hours/week) career position is eligible for UC benefits.

How to Apply

Submit your resume and cover letter. To apply: https://careerspub.universityofcalifornia.edu/psc/ucb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=87355&PostingSeq=1&SiteId=21&languageCd=ENG&FOCUS=Applicant

Other Information

• Eligible for up to 2 days/week remote work within the United States. Arrangements are determined with supervisor to meet role responsibilities.
• Position is not a visa opportunity and does not include sponsorship for an H‑1B visa.
• Covered by the collective bargaining agreement between the UAW and the University of California Regents for SV.

Conviction History Background

Designation requires fingerprinting and a background check. The university may hire people with conviction histories when reviewed in context of job responsibilities. Employment is contingent on successful background check completion.

Misconduct

Applicant must disclose any final administrative or judicial decisions within the last seven years regarding misconduct or related disciplinary proceedings. Misconduct includes violations of policies or laws governing conduct, such as sexual harassment, assault, discrimination, dishonesty, or unethical conduct.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.