Academic Advisor III

Texas A&M University; Canyon (TX); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Retirement savings opportunities

Paid holidays (13-15)

Tuition benefits

Flexible or compressed work-week

Job summary

West Texas A&M University seeks an Academic Advisor III to join Advising Services. The role oversees an undergraduate caseload of 250–300 students, primarily freshmen and transfers in TRBCoESS, coordinating remediation plans and collaborating with other student support departments.

The position emphasizes communication with students, faculty advisors, and administrators, including coordinating the University Early Program and contributing to training for faculty advisors.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• One year of related experience in advising and recruiting.
• Experience in college-student facing service as a peer leader or student employee.
• Experience in academic support for secondary and/or college-level students.
• Familiar with higher education student information systems.
• Ability to multitask and work with administrators, faculty, students and parents.

Responsibilities

• Provides academic advice and guidance to students.
• Advises undergraduates with fewer than 45 earned hours and new transfers in CoNHS.
• Submits course substitutions, add/drops, and changes of curriculums.
• Approves, establishes, and monitors probationary terms.
• Serves as the Early Alert Coordinator and develops communication plans.

Skills

Bachelor's degree

Advising experience

Communication skills

Multitasking

Confidentiality

Education

Bachelor’s degree in applicable field

Master’s degree

Tools

Excel

Database applications

CRM software

Datatel-Colleague

Job description

Job Title

Academic Advisor III Agency West Texas A&M University Department Advising Services

Proposed Minimum Salary

$2,964.00 monthly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce.

This includes comprehensive health and welfare insurance plans.

Additional health and lifestyle programs.

Optional retirement savings opportunities.

Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year.

go to: West Texas A&M University: Human Resources Benefits

General Summary: The Academic Advisor III is part of the Advising Services team and is expected to assist with all advising and registration activities within Advising and Transfer Services. This adviser will serve as the Terry B. Rogers College of Education and Social Sciences liaison and assume primary responsibility for regular communication with undergraduate students, faculty advisors, and administrators. The primary caseload (250-300 students) will include newly admitted freshmen and transfers majoring in programs under TRBCoESS. Responsibilities include developing remediation plans, collaborating with other academic support departments for identified students, and facilitating assessment of programming provided. This adviser coordinates the University Early Program, geared toward supporting students identified by faculty as needing connections to resources to complete courses successfully. Developing and maintaining communication with all shareholders, and facilitating communication with students, will be expected.

• Provides academic advice and guidance to students.
• Advises undergraduate students with fewer than 45 earned hours and new transfers in CoNHS.
• Submits course substitutions, add/drops, and change of curriculums.
• Approves, establishes, and monitors student probationary terms.
• Serves as the Early Alert Coordinator; develops communication plans to educate stakeholders regarding the program.
• Manages the case load of early alerts received during semesters and assesses the program procedures, policies and effectiveness.
• Assist with all New Student Orientation events.
• Assists with training and development for faculty advisors.
• Develops remediation plans and efforts to assist at‑risk student populations.
• Includes collaboration with departments in CoNHS to connect students to appropriate services.
• Assessment of programming and retention of identified student population.
• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.
• Other duties as assigned.

Necessary Qualifications

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• One (1) year of related experience in advising and recruiting.
• College‑student facing service as a peer leader, student employee, or similar experience.
• Experience in academic support for secondary and/or college-level students.
• Familiar with higher education student information systems.
• Ability to multitask and work cooperatively with administrators, faculty, students and parents.
• Ability to present information clearly and concisely.
• Ability to work with sensitive information and maintain confidentiality.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Proficiency in using Excel, Word, and database applications.
• Experience taking courses or facilitating online courses.
• Will assist with all new student orientations and prospective visits for student athletes.

Preferred Qualifications

• Master’s degree.
• Four years of related experience in academic support for secondary and/or college-level students.
• Communication development for print or web design as an instructional tool.
• Has worked with CRM software to manage communication and develop communication plans.
• Effective communication and time management to meet in‑person and online learners’ appointment needs.
• Career coaching and/or familiar with learning and career assessment tools.
• Experience with graphic design tools.
• Understanding of TSI, developmental education in higher education, use Datatel-Colleague student database system.
• Familiar with developing academic remediation plans for at‑risk students and understanding of expectations for professional and allied health programs post‑baccalaureate.
• Experience with student information system or similar information system.
• Skills in developing publication pieces to deliver key dates and relevant topics to student‑athletes and athletic personnel.

Eligibility and Compliance

Due to budgetary reasons, West Texas A&M University will not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity /Veterans/Disability Employer.

Equal Opportunity/Veterans/Disability Employer.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Benefits

• The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce.
• This includes comprehensive health and welfare insurance plans.
• Additional health and lifestyle programs.
• Optional retirement savings opportunities.
• Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year.
• go to: West Texas A&M University: Human Resources Benefits
• Employees also have generous health, dental, vision, and long-term disability insurance packages, plus free basic life insurance and enrollment in the Texas Teacher Retirement System.
• The minimum starting wage is $15 per hour.
• Flexible or compressed work-week arrangements are also available.
• Employees and their dependents get half-off their tuition and fees.

About the Employer

WT is located in Canyon, Texas, on a 342-acre residential campus. Established in 1910, the University has been part of The Texas A&M University System since 1990.

WT, a Hispanic Serving Institution since 2016, boasts an enrollment of about 10,000 and offers 59 undergraduate degree programs, 39 master’s degrees and two doctoral degrees.

WT’s long-standing commitment has always been to serve both the students and the region of the Panhandle. Our employees make a difference every day in the lives of thousands of students, and that has countless ripple effects on people throughout the region, the state and the world. Moreover, employees are encouraged to grow professionally and personally thanks to a supportive work environment. At WT, your future is our future.

Employees and their dependents get half-off their tuition and fees.

Find out more at: https://wtamu.edu/benefits

West Texas A&M University is located in Canyon, home to Palo Duro Canyon and the Panhandle-Plains Historical Museum. Canyon also is conveniently located near Amarillo, the largest city on Interstate 40 between Oklahoma City and Albuquerque. This region is renowned for its historical significance, vibrant arts and entertainment options, unique shopping, delicious food and the friendliest people in the state.