Academic Advisor

University Of Notre Dame; Notre Dame (IN); On-site; USD 44,000 - 69,000; Full time

Job summary

An established institution is seeking a dedicated Academic Advisor to support the academic and personal growth of undergraduate architecture students. This role involves comprehensive advising, administrative responsibilities, and collaboration with faculty to ensure students navigate their educational journey successfully. The ideal candidate will possess a strong understanding of academic policies and have exceptional interpersonal skills. Join a vibrant community committed to excellence in architectural education and make a meaningful impact on students' lives.

Qualifications

• Master's degree or Bachelor's degree with 5 years of experience required.
• Exceptional organizational skills and attention to detail are essential.

Responsibilities

• Provide comprehensive academic advising to undergraduate architecture students.
• Collaborate with students to develop individualized academic plans.

Skills

Academic Advising

Organizational Skills

Interpersonal Skills

Problem-Solving

Education

Master's Degree

Bachelor's Degree

Tools

Slate

Banner

Google Calendar

Google Drive

Job description

The University of Notre Dame’s School of Architecture is internationally recognized for its commitment to classical and traditional architecture and urbanism. Rooted in the Catholic intellectual tradition, the School fosters a rigorous and humanistic approach to design, emphasizing beauty, durability, and service to the common good.

Position Summary:

The School of Architecture seeks a dedicated and detail-oriented Academic Advisor to play a vital role in the academic and personal flourishing of our undergraduate students. Reporting to the Assistant Dean for Undergraduates in the School of Architecture, the successful candidate will be responsible for a dual function encompassing comprehensive undergraduate administration and proactive collegiate academic advising within the unique context of an architecture curriculum. This position demands a nuanced understanding of university academic policies, exceptional interpersonal and problem-solving skills, and the capacity for discerning judgment in interpreting and applying regulations within the specific framework of architectural education. The Academic Advisor will serve as a crucial resource for students, guiding them through their distinctive academic journeys and ensuring a consistent, equitable, and high-integrity application of the University’s Undergraduate Academic Code.

This position’d responsibilities include, but are not limited to:

Undergraduate Administration:

• Collaborate closely with the Assistant Dean for Undergraduates on administrative matters specific to the undergraduate architecture program. The Academic Advisor will serve as the primary point of contact and advisor for undergraduate students in the School of Architecture, from their first year through their fifth year.
• Interpret, apply, and maintain a thorough understanding of the University’s Undergraduate Academic Code and the School of Architecture’s program-specific policies and procedures, ensuring consistent and equitable application across all undergraduate student matters.
• Process and manage dean-level exceptions and decisions related to undergraduate academic progress within the School of Architecture, adhering to established protocols and maintaining meticulous records.
• Develop and maintain expertise in navigating university student information systems and relevant administrative platforms, with an understanding of their application to the architecture curriculum.
• Contribute to the development and implementation of efficient administrative processes that support the unique pedagogical and structural needs of the undergraduate architecture program.
• Assist in the preparation of reports, data analysis, and presentations related to undergraduate architecture student academic outcomes and trends.
• Serve as a knowledgeable point of contact for faculty and staff inquiries related to undergraduate academic policies and procedures within the School of Architecture.

Collegiate Academic Advising:

• Provide comprehensive and proactive academic advising to a talented and diverse cohort of undergraduate architecture students, fostering their intellectual growth and supporting their academic and professional aspirations within the field of architecture.
• Collaborate with students to develop individualized academic plans that align with their interests, design aptitudes, and the School’s rigorous curriculum, including navigating studio sequences, history and theory courses, technical requirements, and timely degree completion.
• Guide students in exploring and pursuing enrichment opportunities such as completing a second major or minor (where applicable), participating in study abroad programs (including the School’s unique international programs), engaging in research opportunities relevant to architecture, and pursuing professional development activities (e.g., internships, portfolio development).
• Develop expertise in understanding the specific curriculum, studio culture, and professional pathways within the field of architecture, enabling holistic advising that considers the unique demands and opportunities of the discipline.
• Advise students on academic standing, probation policies, and available support resources, providing tailored guidance and referrals as needed within the context of an intensive design education.
• Maintain accurate and confidential student records, documenting advising sessions and academic progress, including tracking studio placements and project milestones.
• Actively contribute to the advancement of the Dean’s priorities for the School’s undergraduate education through proactive advising initiatives and a deep commitment to student success within the architectural discipline.
• Collaborate effectively with architecture faculty, staff, and other university offices to provide holistic support to undergraduate students navigating the demanding and rewarding path of architectural education.

The University of Notre Dame is an equal opportunity employer committed to diversity in its workforce. As a Catholic university, Notre Dame encourages individuals of all beliefs to apply.

Minimum Qualifications

• Master’s degree or Bachelor’s degree (5 years) or advanced certification beyond Bachelor’s
• Ability to guide a student in the process of developing, adapting, and pursuing a coherent curriculum of study through in-person academic advising meetings and to master the undergraduate curriculum and co-curricular opportunities.
• Commitment to advancing the Dean’s priorities for undergraduate education. Knowledge of and adherence to the requirements of FERPA . Exceptional organizational skills and attention to detail.
• Ability to master the relevant software and web-based applications and to manage a high volume of communication with students, faculty, and staff in a timely and professionally appropriate manner.
• Ability to manage several complex administrative processes and responsibilities simultaneously: degree-requirement audits, schedule audits, study-abroad approvals, transfer course approvals, drop requests, separation requests, return-to-studies
  applications, academy review of transfer applications, directed-readings requests, pass-fail requests, part-time status requests, etc.
• Ability to establish and cultivate collaborative relationships within the School and across the University in support of undergraduate education.

Preferred Qualifications

Understanding and experience using the following platforms: Slate, Banner, Eforms, OnBase, Online Photo, Business Objects, Slideroom, the Admissions Portal, GPS , Grad Admin, NOVO , PATH , Google Calendar, and Google Drive.

Special Instructions to Applicants

Department

Department Dean's Offc-School of Architecture (42000)

Department Website

Family / Sub-Family

Family / Sub-Family Academic Aff / Academic Advising

Career Stream/Level EIC 2 Professional

Department Hiring Pay Range

Department Hiring Pay Range $44,648-$68,672; Commensurate with experience

Pay ID

Pay ID Semi-Monthly

FLSA Status

FLSA Status S1 - FT Exempt

Job Category

Job Category Other

Job Type

Job Type Full-time

Schedule: Days of Week & Hours

Schedule: Hours/Week

Schedule: Hours/Week 40

Schedule: # of months

Schedule: # of months 12

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Required fields are indicated with an asterisk (*).