Academic Program Specialist (HEOa) - Newman Office of Prestigious Scholarships & Fellowships (OPS&F)

City University of New York; New York (NY); On-site; USD 72,000 - 83,000; Full time

Job summary

A leading university in New York seeks an Academic Program Specialist to manage scholarship processes and support student applicants. Responsibilities include organizing fellowship applications, conducting workshops, and providing guidance to students. The ideal candidate will possess strong communication and organizational skills, with a Bachelor’s degree and relevant experience. Join a vibrant academic community and contribute to student success.

Benefits

Health Plans

Retirement/Pension Benefits

Tuition Waivers

Paid Time Off

Qualifications

• Bachelor’s degree and four years of related experience required.
• Experience training candidates for fellowship interviews preferred.

Responsibilities

• Supervise operations for the Newman Office of Prestigious Scholarships & Fellowships.
• Assist in organizing and managing the Fulbright application process.
• Conduct research on new fellowship opportunities.

Skills

Communication

Organizational Skills

Interpersonal Skills

Education

Bachelor’s degree

Master’s degree

Tools

Microsoft Office Suite

Google Docs

Job description

Academic Program Specialist (HEOa) - Newman Office of Prestigious Scholarships & Fellowships (OPS&F)

POSITION DETAILS

Supervise operations for the Newman Office of Prestigious Scholarships & Fellowships (OPS&F) to provide effective management of scholarship and fellowship processes and support for student

applicants. This position reports to the Director of Prestigious Scholarships and Fellowships (HEO).

Primary Responsibilities:

Assist in organizing and managing the Fulbright application and interview process, including supporting

recruitment and communication with applicants, coordinating summer workshops, organizing faculty

committees, scheduling interviews, and submitting applications by the Fulbright deadline.

Support students seeking fellowships, particularly those involving travel overseas (e.g., Gilman, CLS,

Freeman-Asia, Boren) and public service fellowships. This includes organizing information sessions, following

up with potential applicants, collaborating with relevant offices, and aiding in application preparation.

Represent OPSF in recruiting and supporting student applicants when areas of need or opportunity arise, as

identified by the Director.

Secondary Responsibilities:

Meet with students individually or in small groups to provide guidance and support.

Conduct research on new fellowship opportunities tailored for students in Hunter’s professional schools.

Produce and maintain demographic data on applicants and winners each year to monitor trends and outcomes.

Assist in conducting Navigate campaigns, maintaining social media platforms, and updating the office website.

Support program activities under management direction, in their absence as needed.

Organize catering and logistics for OPSF events, including workshops and information sessions, to create a

welcoming environment for students, while ensuring compliance with budget guidelines and vendor policies.

Administer web invoicing and other office business practices to assist with payments and reimbursements related to

office activities.

Serve as a resource for students and faculty regarding program policies and procedures related to prestigious

scholarships and fellowships.

Oversee and maintain records related to program activities, and prepare statistical data and reports.

Liaise with various college offices to provide service delivery and appropriate referrals to students regarding

fellowship opportunities.

QUALIFICATIONS

Bachelor’s degree and four years’ related experience required.

-Well-developed oral and written communication skills

-Strong student success orientation; ability to assume responsibility, take initiative, learn new skills, and work

well both independently and in teams

-Proven ability to design and present well organized and informative programs/workshops

-Well-developed organizational skills: ability to manage time and handle multiple projects at once

-Excellent interpersonal and teamwork skills

-Proficiency with Microsoft Office Suite and Google Docs

Preferred:

-Master’s degree

-Experience training candidates for fellowship interviews

-Experience advising students applying for scholarships

-Familiarity with CUNY business practices; Navigate; CUNYFirst; Webinvoicing

CUNY TITLE OVERVIEW

Participates in the daily coordination of academic and administrative activities of a College's specialized academic program under management direction.

• Supports program development, student service delivery, outcome evaluation and instructor/student recruitment, enrollment, and retention.

• Recommends, implements and evaluates strategies to expand program offerings

• Prepares analytical and statistical reports for management

• Develops and maintains relationships with various College offices to improve student and faculty services

• Serves as resource expert regarding program policies and procedures

• Oversees office recordkeeping; manages updates of program web and print materials

• May supervise office operations and/or department budget

• Performs related duties as assigned.

Job Title Name: Academic Program Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, within approved range; $72,667-$82,928.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job

website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions.

To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and

enter the Job Opening ID number.

Click on the "Apply Now" button and follow the application instructions. Current users of the site should access

their established accounts: new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the

required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a

cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file

should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, u¨,

ï, –, _ or ç)).

Incomplete applications will not be considered.

Please include:

• Cover Letter or Statement of scholarly interests

• Curriculum Vitae/ Resume

• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred

CLOSING DATE

The committee will begin reviewing complete applications on June 2, 2025. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30180

Location

Hunter College