Academic Administrative Assistant (Remote)

Recruit Monitor; Detroit (MI); Remote; USD 40,000 - 60,000; Full time

Job summary

A leading healthcare education organization is seeking an Academic Administrative Assistant who will provide direct support to the Chief Academic Officer. This role requires a resourceful individual with excellent communication and organizational skills to manage various administrative tasks in a fast-paced setting. Join a dynamic team that values professional growth and collaboration.

Qualifications

• Minimum 2 years of administrative support experience to senior management.
• Experience managing calendar scheduling and travel arrangements.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.

Responsibilities

• Manage calendars and travel plans for the Chief Academic Officer.
• Prepare and distribute detailed meeting minutes and reports.
• Assist with academic projects and maintain project documentation.

Skills

Attention to Detail

Microsoft Office Skills

Oral Communication

Written Communication

Interpersonal Communication

Teamwork

Education

Associate or Undergraduate Degree

Tools

Microsoft Office

Adobe Acrobat

Job description

About the job Academic Administrative Assistant (Remote)

As a leading healthcare education organization, Unitek Learnings family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

We are looking for an Academic Administrative Assistant to join our team.

The Administrative Assistant is a highly motivated and resourceful individual to directly support the Provost and Chief Academic Officer and the needs of the Corporate Academics Department.

Responsibilities

• Calendar and Contact Management for Chief Academic Officer
• Travel planning, booking, itinerary preparation
• Professional Written Correspondence; including editing and proof-reading and Oral Communication
• Attend meetings, prepare and distribute detailed meeting minutes
• Expense report preparation; review / process expense reports and travel authorizations
• Answer / return phone calls and emails
• Assist with Event Planning, on and off-site meeting coordination
• Assist with academic projects and project documentation
• Maintain project library and files
• Research Issues and Topics
• Conduct Analysis (Quantitative and Qualitative)
• Coordinate Academic Department requests with Nursing, Marketing, Accounting, Legal, HR, and Compliance Departments
• Report Generation; prepare and submit a variety of weekly, monthly, quarterly and annual reports
• Exercise discretion at all times
• Maintain professionalism when dealing with highly sensitive confidential matters
• Any other responsibilities related to office assistance when required
• Other duties as assigned

Qualifications

• Previous experience of minimum 2-years of administrative support experience to senior management or C-Level executives in a fast paced environment
• Associate or Undergraduate Degree
• Experience with calendar scheduling and travel arrangements for senior level management
• Excellent Microsoft Office Skills (Word, Excel, PPT, Outlook) and Adobe Acrobat
• Must have Attention to Detail
• Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment, able to remain focused and shift priorities as needed
• Ability to utilize computer-based resources
• Previous experience demonstrating ability to actively learn, listen, and take on multitude of tasks with a positive attitude
• Excellent skills in oral, written, interpersonal communications
• Teamwork style that emphasizes collaboration, teamwork, and facilitation
• Able to stay calm, focused, organized
• Demonstrated ability to prioritize, anticipate, and stay proactive
• Caring and positive attitude

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