Executive Assistant / Personal Assistant

Douge International; Detroit (MI); Remote; USD 50,000 - 70,000; Full time

Job summary

Douge International, a dynamic and growing organization, is seeking an Executive Assistant / Personal Assistant to support its leadership team in a flexible, remote environment. The role is crucial for smooth operations, including administrative support, travel planning, and personal assistance for executives. The ideal candidate should be detail-oriented, proactive, and possess strong communication skills, with the ability to thrive in a fast-paced setting.

Benefits

Flexible work hours and remote work options

Competitive salary

Comprehensive benefits package

Paid time off (PTO) and holidays

Career growth opportunities

Supportive work environment

Qualifications

• At least 1 year of experience in an executive or personal assistant role.
• Authorized to work in the United States.
• Ability to work independently in a remote work environment.

Responsibilities

• Provide high-level administrative support and manage complex calendars.
• Organize domestic and international travel itineraries.
• Assist with personal tasks and manage sensitive information.

Skills

Microsoft Office Suite

Google Workspace

Organizational skills

Time-management skills

Communication skills

Attention to detail

Discretion

Interpersonal skills

Job description

We are a dynamic and rapidly growing organization looking to hire an Executive Assistant / Personal Assistant to support our executive team. This is an exciting opportunity for a highly motivated, organized, and proactive individual who thrives in a fast-paced environment. We offer a flexible, remote work environment that promotes work-life balance, while still maintaining a high level of professional excellence.

• Job Description :

As the Executive Assistant / Personal Assistant, you will play a pivotal role in supporting the daily operations of our leadership team. Your responsibilities will include providing high-level administrative support, managing complex calendars, organizing travel, coordinating communications, and assisting with personal tasks as needed. You will be the right hand of our executives, ensuring everything runs smoothly and efficiently, enabling them to focus on strategic goals and priorities.

• Key Responsibilities :
• Calendar & Schedule Management :
• Organize and maintain executives calendars, including scheduling meetings, appointments, and travel arrangements. Proactively manage potential scheduling conflicts and ensure timely responses to invitations and requests.
• Serve as a point of contact between executives, internal teams, and external partners. Manage and screen phone calls, emails, and correspondence. Draft, proofread, and send communications on behalf of executives as needed.
• Travel & Logistics :
• Arrange domestic and international travel itineraries, including flights, accommodations, and transportation. Ensure all travel arrangements are seamless, cost-effective, and aligned with the executives' preferences and schedule.
• Meeting Coordination :
• Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items. Assist with preparing presentation materials and other documents for meetings.
• Personal Assistance :
• Provide personal assistance with a variety of tasks, such as managing personal appointments, coordinating family-related logistics, or assisting with errands and special projects.
• Project Support :
• Assist with special projects and initiatives, ensuring deadlines are met and progress is communicated to stakeholders.
• Confidentiality :
• Handle sensitive information with discretion and professionalism. Ensure all activities comply with company policies and confidentiality agreements.
• Qualifications :
• Experience :
• At least 1 years of experience in an executive assistant or personal assistant role, preferably supporting senior-level executives.
• Eligibility :
• Must be authorized to work in the United States.
• Skills :
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive, etc.)
• Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.
• Excellent written and verbal communication skills.
• Attention to detail and high level of accuracy in all tasks.
• Ability to work independently and take initiative in a remote work environment.
• Flexibility to adapt to the needs of executives and changing priorities.
• Discretion and ability to handle confidential matters with professionalism.
• Personal Attributes :
• Highly dependable and trustworthy.
• Positive, solution-oriented attitude with a proactive mindset.
• Strong interpersonal skills, with the ability to build and maintain relationships at all levels.
• Calm under pressure with the ability to manage multiple tasks simultaneously.
• Benefits :
• Flexible work hours and remote work options.
• Competitive salary based on experience.
• Comprehensive benefits package, including health, dental, and vision insurance.
• Paid time off (PTO) and holidays.
• Career growth opportunities within a rapidly growing company.
• A supportive and collaborative work environment.
• How to Apply :

If you're a proactive and detail-oriented individual who thrives in a fast-paced, flexible work environment, we want to hear from you! Please submit your resume and a brief cover letter detailing your experience and why you're the perfect fit for this role.

• We are an Equal Opportunity Employer.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.

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Executive Personal Assistant • Detroit, MI, United States