Academic Administrative Assistant II, Biology

Missouri State University; Springfield (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player in higher education is seeking an Academic Administrative Assistant II to support the Biology Department. This role involves providing comprehensive administrative support, including scheduling, maintaining records, and assisting with departmental events. Ideal candidates will possess strong communication skills and a solid background in office management. Join a dynamic team that values efficiency and collaboration, and make a meaningful impact in an academic environment that fosters growth and learning.

Qualifications

• 3 years of general office experience required.
• Ability to train and review work of employees and students.

Responsibilities

• Assist Dept Head with administrative activities.
• Organize and maintain office files for students and faculty.

Skills

Keyboarding skills

Word processing applications

Spreadsheet applications

Database applications

Effective verbal communication

Effective written communication

Financial record maintenance

Education

High school diploma or equivalent

Tools

Web content management system

Administrative business system

Enterprise resource planning system

Job description

Academic Administrative Assistant II, Biology

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Academic Administrative Assistant II, Biology

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Posting Details

Position Information

Position Title Academic Administrative Assistant II, Biology

Work Location Springfield Campus

Department Biology

HR Home Department 020713 BIOLOGY

Pay Grade 12

Proposed Salary $15.28-$16.77/hour

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Non-Exempt

General Function

The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department’s administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department. The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.

Description Of Primary Duties

Assists with duties assigned by the Dept Head, including answering questions from students, faculty and the public; organizing and maintaining office files for students and faculty; assisting in hiring/overseeing student workers; room and appointment scheduling; dept class schedule building; organizing dept events; and other tasks as assigned by the Dept Head.

Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.

Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

Additional Qualifications

Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50843.htm

Open Date 04/14/2025

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

The first date of consideration for this position is April 28, 2025, and review of applications will continue until the position is filled.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [e-mail] , 417-836-4252.

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20250074FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/81246

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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