Administrative Specialist II, College of Education Administration

Missouri State University; Springfield (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player in higher education seeks a dynamic Administrative Specialist II to provide vital support within the College of Education Administration. In this pivotal role, you will engage with diverse programs and processes, ensuring smooth operations and exceptional customer service. Your expertise will be crucial in managing records, supporting academic programs, and coordinating events. This position offers a collaborative environment where your contributions will directly impact the educational experience. If you are organized, detail-oriented, and passionate about education, this is the perfect opportunity to advance your career.

Qualifications

• High school diploma or equivalent with three years of office experience required.
• Must have effective verbal and written communication skills.

Responsibilities

• Provide administrative support for Co-Directors and Director of Outreach programs.
• Maintain records and process applications for various programs.

Skills

Keyboarding Skills

Word Processing

Spreadsheet Applications

Database Applications

Effective Communication

Financial Record Keeping

Education

High School Diploma or Equivalent

3 Years of General Office Experience

Tools

Web Content Management System

Enterprise Resource Planning System

Job description

Administrative Specialist II, College of Education Administration

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Posting Details

Position Information

Position Title Administrative Specialist II, College of Education Administration

Work Location Springfield Campus

Department COE Administration

HR Home Department 020400 COLLEGE OF EDUCATION

Pay Grade 12

Proposed Salary $15.28 to $17.00/hour

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.

Appointment Type Full Time Regular

Exempt/Non-Exempt Non-Exempt

General Function

The Administrative Specialist II works in depth with programs, processes, or services that are provided by the department, in contrast to Administrative Assistants who provide administrative support services to a supervisor or for the department as a whole. The Administrative Specialist II may provide customer service requiring in depth knowledge and understanding of programs, processes, or services, administer varied or related processes, and/or provide specialized information related to programs, processes, or services provided by the department. Administrative Specialists II perform a wide variety of services and may function as clinic assistants, process and maintain records of clinical experience placements, support specified classes and training programs, process applications for admission to various programs, registrations, and course enrollments, provide support services for academic programs and events, human resource programs and processes, and academic records processes, prepare materials and arrange events, consultations, or interviews, coordinate the maintenance and use of University assets, issue permits, process parking tickets and appeals, etc.

Description Of Primary Duties

This position provides administrative support for the Co-Directors of the Center for Rural Education and for the Director of the Off-Campus Outreach programs.

Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.

Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

Additional Qualifications

Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50854.htm

Open Date 04/14/2025

Close Date (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants

The first date of consideration is April 28, 2025. Applicants will continue to be reviewed until the position is filled.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [e-mail] , 417-836-4252.

Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20250073FTS

Quicklink for Posting https://jobs.missouristate.edu/postings/81232

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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