ABA Scheduling Coordinator - People, Puzzles, & Purpose

firststepsforkids

Walnut Creek (CA)

On-site

USD 29,000 - 37,000

Full time

8 days ago

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Benefits offered by this job

Paid vacation

Sick time & anniversary PTO

Performance-based bonuses

Health insurance with generous company

Dental & vision insurance

401(k) with generous company match

Employee Assistance Program

Employee referral bonus

Employee discounts on entertainment,旅行

Ongoing team-building and community

A collaborative, people-first team

Job summary

FirstSteps for Kids is seeking a Regional Scheduling Coordinator to match treatment needs with clinicians and available hours. You will build and manage schedules, coordinate coverage, and help ensure every child receives their recommended therapy hours.

Ideal candidates are highly organized, people-oriented, and able to stay calm under pressure while solving scheduling challenges and balancing competing priorities.

Qualifications

High-volume scheduling experience required.
People person who enjoys building relationships with parents and clinicians.
Stays calm, organized, and solutions-focused under pressure.
Strong attention to detail and ability to manage competing priorities.
Thinks ahead and takes ownership.
Collaborative teammate who follows through.

Responsibilities

Build and manage schedules across clinicians and hours.
Coordinate coverage to meet treatment needs.
Ensure each child receives their recommended treatment hours.
Maintain relationships with parents, BCBA, clinic directors, and clinical teams.

Skills

Scheduling experience

Relationship building

Calm under pressure

Attention to detail

Proactive mindset

Team collaboration

Job description

About FirstSteps

The FirstSteps Team is inspired by the belief that every child deserves the opportunity to achieve their fullest potential. To that end, our mission is twofold: to provide the best evidence-based, behavior analytic treatment to our children diagnosed with autism and related learning differences, and to offer a positive, collaborative, and dynamic work experience for our team. We are steadfastly committed to ongoing training and mentorship of our employees, always motivated to support the next generation of clinical leaders in our field and at FirstSteps. Our greatest reward is witnessing the rapid and joyful learning of our little ones and knowing that together, we are creating more happy days for the kids and families we serve.

If you're a people person who loves solving problems, thinking on your feet, and keeping a lot of moving pieces organized , you might be a great fit for FirstSteps.

Our Regional Scheduling Coordinators help make sure children receive the ABA therapy they need by matching individualized treatment needs with the right clinicians and available hours. Every day brings a new challenge, so we're looking for someone who can stay calm under pressure, think ahead, and find solutions when plans change.

You'll build strong relationships with parents, BCBAs, Clinic Directors, and clinical teams while creating and managing schedules, coordinating coverage, and helping ensure every child receives their recommended treatment hours.

What We’re Looking For

High-volume scheduling experience required
A people person who enjoys building relationships with parents and clinicians
Someone who stays calm, organized, and solutions-focused under pressure
Strong attention to detail and the ability to manage competing priorities
Someone who thinks ahead and takes ownership
A collaborative teammate who follows through

Why It Matters

Great ABA only works when children can consistently access it. Your work helps make that possible, every schedule, every conversation, and every problem solved.

What You’ll Get at FirstSteps