ABA Scheduling Coordinator

Opal Autism Centers; Boise (ID); Remote; USD 46,000 - 55,000; Full time

Job summary

Opal Autism Centers is seeking an ABA Scheduling Coordinator to oversee and manage scheduling tasks for a fast-paced, mission-driven environment. This remote position requires strong organizational and time management skills and a deep understanding of ABA therapy scheduling to enhance operational efficiency.

Benefits

2 weeks PTO & 8 paid holidays

Full benefits package

Access to wellness and employee rewards program

Professional growth opportunities

Qualifications

• Direct experience with ABA scheduling is required.
• Experience using CentralReach is preferred.
• Proficient with Microsoft 365 tools and Google Suite.

Responsibilities

• Manage daily cancellations and coverage needs.
• Keep clinic schedules optimized for client progress.
• Communicate promptly about staff and client absences.

Skills

Organization

Time Management

Communication

Education

Bachelor’s degree in Business Administration, Healthcare Management, or a related field

Tools

CentralReach

Microsoft 365

Google Suite

Excel

Job description

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Location: Remote (supporting Idaho operations)

Job Type: Full-Time / Non-Exempt

Compensation: up to $55,000 per year (based on experience)

Are you a master scheduler with experience in ABA therapy Scheduling? Do you thrive under pressure, especially during those early-morning call-out storms? IYKYK.

We’re looking for someone who:

️ Has direct experience with ABA scheduling (this is a must)

️ Can think fast, stay calm, and pivot like a pro

️ Understands the unique challenges of coordinating therapists, clients, and ever-changing schedules

This is NOT your average admin or healthcare scheduling role. It’s for someone who gets the rhythm of ABA Scheduling and knows what it takes to keep things running smoothly—even before your first coffee.

If you’re ready to jump into a fast-paced, mission-driven environment where your skills will truly make an impact, we want to hear from you!

What You’ll Do

As a Scheduling Coordinator, you’ll play a critical role in ensuring clinic schedules are optimized to support both client progress and staff productivity. You’ll manage daily scheduling tasks, provide coverage support, handle cancellations, and maintain accurate reporting for multiple locations.

Key Responsibilities:

Schedule Management

• Manage daily cancellations and coverage needs; document all actions taken
• Proactively reduce canceled hours by adjusting schedules and filling gaps
• Ensure full-time RBTs are scheduled 30+ hours/week
• Align client schedules with authorized hours for full treatment delivery
• Reinforce Monday–Friday full-time attendance expectations with families
  
  

Operational Coordination

• Submit the master schedule planner by EOD every Friday
• Monitor and respond to all internal scheduling communications daily
• Conduct weekly check-ins with Clinic Directors
• Communicate staff and client absences promptly to minimize disruption
• Update intake/admissions tools, including meta data, PowerBI dashboards, and reports
• Maintain accurate schedules in CentralReach
• Review dashboards daily for up-to-date accuracy
  
  

Who You Are

Required Qualifications:

• Prior experience in a dedicated ABA Scheduling position within an ABA organization is required (experience solely as an RBT or Lead RBT handling partial scheduling duties does not meet this requirement)
• Experience using CentralReach is preferred
• Highly organized with excellent time management and communication skills
• Proficient with tech tools (Microsoft 365 suite, CentralReach, Google Suite, intermediate level experience using Excel)
• Bachelor’s degree in Business Administration, Healthcare Management, or a related field preferred
  
  

What You’ll Love About Opal

• Collaborative leadership and a mission-driven culture
• Ongoing opportunities for professional growth
• Access to our wellness and employee rewards program
• A team that values transparency, support, and doing meaningful work
• 2 weeks of PTO & 8 paid holidays
• Full benefits package
  
  

Schedule & Work Conditions

• Full-time | 40 hours/week
• Required schedule (Eastern Time):
• 8:30 AM – 2:00 PM EST
• Break: 2:00 PM – 3:30 PM EST
• 3:30 PM – 6:00 PM EST
• Work from home position; must maintain a quiet, clean, safe, and professional home workspace
• This is a full-time position that requires consistent availability during scheduled working hours, especially first thing in the morning. It is not intended to be balanced alongside other jobs or side work.
  
  

Key Performance Indicators (KPIs):

• Minimize cancelled hours through proactive coverage
• Ensure all full-time RBTs are scheduled for 30+ hours weekly
• Match client schedules to authorized hours
• Document and respond to all daily cancellations and schedule updates
• Maintain family schedule adherence and report recurring issues to clinical leadership
• Communicates with families regularly and timely
• Updates schedules and reporting data timely and efficiently
  
  

Why Opal?

Opal Autism Centers is clinician-founded and clinician-led. We’re building something different—center-based services grounded in joy, compassion, and clinical integrity. We believe in supporting both our clients and our team with clear expectations, strong leadership, and opportunities to thrive.

Ready to Apply?

If you’re ready to join a fast-growing, purpose-driven team, we’d love to hear from you! Apply today to become part of Opal’s mission to provide exceptional care and support to families across Idaho.

pport to families across Idaho.

Opal Autism Centers is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other protected status. We value diversity and inclusion in our workplace. By applying for this position, you acknowledge and agree to the above statement.

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