ABA Assistant Supervisor

Cortica - Neurodevelopmental; San Diego (CA); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid holidays & wellness days

Life insurance

Disability insurance

Tuition reimbursements

Job summary

Cortica - Neurodevelopmental is seeking an Applied Behavior Analysis Assistant Supervisor in California to lead and oversee ABA programming for pediatric cases under a BCBA. You will supervise Behavioral Interventionists, coordinate treatment plans, and ensure compliance with payor requirements and Cortica protocols.

The role focuses on case management, staff mentorship, and continuous quality improvement. A master’s degree, ABA experience, and relevant certifications (RBT/BCAT/QBS/Safety Care)

Qualifications

• Master’s degree in Human Services or related field required.
• 2+ years ABA field experience with children diagnosed with Autism.
• RBT or BCAT certification required.
• QBS certification required.
• Safety Care Certification required per payor.
• Knowledge of HIPAA regulations to safeguard patient information.

Responsibilities

• Act as the case manager for assigned ABA cases under the guidance of the ABA Supervisor (BCBA).
• Serve as primary contact for parents/guardians regarding the ABA program.
• Complete written reports in a timely fashion per payor and Cortica requirements.
• Ensure authorization/contract fulfillment with supervision for each client monthly.
• Provide supervision and meet productivity expectations for billable activities.
• Schedule to meet billable hour targets and review with supervisor.
• Mentor and train new Behavioral Interventionists.
• Attend community outings with BI and supervise sessions as needed.
• Complete session notes and convert billable appointments within Central Reach.
• Oversee and review Behavior Interventionist documentation and audits.
• Participate in monthly quality assurance activities with clients and families.
• Be available to clinical staff during office hours for crisis intervention.
• Assist in new hire training and HR requirements for direct reports.
• Participate in site management, staff meetings, and trainings.
• Participate in Clinical Integration Meetings as needed.
• Recommend and facilitate trainings to improve client services.
• Assist with client record audits as needed.

Skills

HIPAA knowledge

Leadership & supervision

Case management

Education

Master’s degree in Human Services or related field

RBT registration

BCAT certification

QBS Certification

Safety Care Certification (sections 1-5 and 6-7)

Job description

Cortica is looking for anApplied Behavior Analysis Assistant Supervisor to join its growing team!

As an ABA Assistant Supervisor, you will work under the direction of an ABA Supervisor (BCBA) to oversee clinical programming for patients receiving Applied Behavior Analysis (ABA) Treatment. In this role, you will provide support and oversight of Behavioral Interventionists. This role presents an exciting opportunity for leadership in an innovative, high-growth company still in its early stages of development.

We are a rapidly growing healthcare company pioneering the most effective treatment methods for children with neurodevelopmental differences. Our mission is to design and deliver life-changing care – one child, one family, one community at a time. Ultimately, we envision a world that cultivates the full potential of every child. At Cortica, every team member is instrumental in helping us achieve our mission!

Our culture and values guide how we work and treat one another. Cortica celebrates diversity and fosters an inclusive environment, seeking ideas and opinions from everyone on the team. We safeguard equal rights and respect for all individuals, regardless of race, color, religion, sex, national origin, age, disability, creed, genetic information, sexual orientation, gender identity or expression, ancestry, veteran status or other applicable, legally protected characteristics. All Cortica employment decisions are made based on an individual’s qualifications and ability to successfully perform the job responsibilities.

What will you do?

• Act as the case manager for assigned ABA cases under the guidance of the ABA Supervisor (BCBA) by coordinating and overseeing client care, developing and implementing individualized treatment plans, monitoring client progress, providing support to clients and their families, and ensuring adherence to treatment protocols and guidelines.
• Act as the primary contact for the parent/guardian as it relates to the ABA program for each case, reviewing progress reports, goals, ABA assessments and answering questions, as needed.
• In collaboration with the supervising ABA Supervisor (BCBA), complete all written reports in a timely fashion as necessitated by payor and Cortica requirements.
• Ensure authorization/contract fulfillment takes place by utilizing the authorized supervision and parent supervision for each client month over month.
• Provide direct supervision and meet productivity expectations for completing billable activities month over month (e.g. Re-assessments, Supervision, Parent Training, direct 1:1 ABA, etc.).
• Schedule in such a way as to meet the required billable hour expectation for the role by the assigned due date, meeting with direct supervisor regularly to review scheduled hours and ensure optimization of all supervision and parent training hours for the patients on caseload.
• Performance manage direct reports by setting clear goals, develop and monitor progress on individual development plans, provide regular feedback and coaching, conduct performance reviews.
• Provide supervision with each direct report following Cortica’s minimum meeting cadence guidelines, including regular 1 on 1 meetings and ad-hoc meetings, as needed.
• Mentor and train new Behavioral Interventionists (BI), which may include assisting with training tasks as needed, including measuring clinical fidelity in the field.
• Accompany BIs who work on one of your assigned cases to their first session with new clients and attend community outings along with the BI for new locations.
• Complete session notes and “convert” billable appointments within Central Reach during the billable session time. For times when client safety requires the note to be completed outside of the session time, notes will be completed and appointments converted by the end of the workday.
• Oversee and review all Behavior Interventionist documentation, including auditing session notes of assigned POD and/or assigned direct cases.
• Participate in monthly quality assurance activities including meetings and phone interviews with clients, parents/guardians, and case managers.
• Be available to clinical staff during office operating hours to assist with crisis intervention.
• Assist in new hire training and onboarding and ensure completion of human resources requirements for direct reports following assigned timelines.
• Participate in site management and staff meetings as well as department trainings and workshops.
• Participate in Clinical Integration Meetings for clients on caseload, as needed.
• Recommend, prepare, and facilitate trainings as necessary to assist staff in better meeting the needs of clients.
• Assist with client record audits, as needed.

We’d love to hear from you if:

• You hold a master’s degree in Human Services or a related field.
• You bring 2+ years of experience in the ABA field (in-home and center-based) working with children diagnosed with Autism.
• You have an RBT registration or BCAT certification.
• You are Quality Behavioral Solutions (QBS) Certified.
• You hold a Safety Care Certification (sections 1-5 and sections 6-7 as needed per payor requirements).
• You have knowledge of HIPAA regulations to safeguard patient information.

Cortica cares deeply about the well‑being of each member of our team, and we have created a passionate, caring, and growth‑minded culture that helps teammates thrive! As a Cortica teammate, we’ll support your well‑being through medical, dental, and vision insurance, a 401(k) plan with company matching and rapid vesting, paid holidays and wellness days, life insurance, disability insurance options, tuition reimbursements for professional development and continuing education, and referral bonuses. We value you and the experience you bring to your role, and are proud to provide you with a compensation and benefits package designed to enhance all aspects of your life.

The base pay range for this opening is$70,304.00 annually. According to your skill level, relevant experience, education level, and location, you will receive compensation that fits appropriately within the range.

EOE. This posting is not meant to be an exhaustive list of the role and its duties.Please review the job description in the following link:bhttps://bit.ly/3MBn7Ph

Privacy Notice
Cortica is committed to protecting your personal information in compliance with applicable federal and state laws. Please review our Privacy Notice to understand how your data is collected, used, and protected.

Fair Chance Ordinance Compliance
Cortica is committed to fair hiring practices. Qualified candidates with criminal histories and/or driving violations will be considered and are not automatically disqualified from employment, consistent with applicable federal law, the California Fair Chance Act, and local ordinances.

Driving Requirement
This position requires the successful completion of a post-offer background check and a motor vehicle report review.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Cortica - Neurodevelopmental’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.