A/R Specialist

Ultimate Staffing Services; Las Vegas (NV); On-site; USD 60,000 - 65,000; Full time

Job summary

Ultimate Staffing Services is actively seeking an experienced A/R Specialist to join their client’s team in Nevada. This role focuses on cash receipts, collections, reconciliations, and customer account maintenance to keep financial operations efficient and accurate.

The ideal candidate has 2–3+ years of AR experience, proficiency with ERP systems (Dynamics NAV) and advanced Excel, and strong communication skills to coordinate with Sales, Customer Service, and Warehouse teams.

Qualifications

• 2–3+ years of accounts receivable experience.
• Experience with ERP or accounting systems such as Dynamics NAV.
• Advanced Excel skills (lookups, pivot tables, SUMIFS) with large data sets.
• Strong attention to detail and ability to complete items.
• Clear written and verbal communication with customers and teams.

Responsibilities

• Post and apply customer payments and resolve unapplied cash.
• Monitor aging, collect on past-due balances, and resolve disputes.
• Reconcile AR subledger to GL and support month-end close.
• Maintain customer accounts, terms, remittance details, and credit info.
• Monitor deductions for retailers and ensure proper classification and resolution.

Skills

Accounts receivable

Excel advanced

Customer communication

Multi-tasking

Attention to detail

Education

High school diploma

Associate's or Bachelor's in accounting/finance

Tools

Microsoft Dynamics NAV

Job description

Salary: USD60000 - USD60000 per year

Position Overview

Ultimate Staffing Services is actively seeking an experienced A/R Specialist to join their client's team in Nevada. This position offers an excellent opportunity for a dedicated professional to utilize their accounts receivable expertise in a dynamic work environment. The ideal candidate will be responsible for managing cash receipts, collections, reconciliations, and customer account maintenance, ensuring efficient financial operations within the organization.

Responsibilities

• Cash Receipts: Post and apply customer payments (checks, ACH, wires, credit cards, remittance files) accurately and on time. Research and clear unapplied, misapplied, and unidentified cash.
• Collections: Monitor the aging and contact customers on past-due balances; follow up on promises to pay and elevate as needed. Work with Sales and Customer Service to resolve billing, pricing, and invoice disputes.
• Reconciliations and Reporting: Reconcile AR subledger, customer accounts, and cash receipts to the general ledger, and support month-end close. Prepare aging and other AR reports for the AR Manager and Controller.
• Customer Account Maintenance and Housekeeping: Maintain customer account records, including terms, contacts, remittance details, and credit information. Clear old open items, credits, and unapplied balances; prepare credit memos, adjustments, and write-offs under company approval policies. Keep documentation organized and audit-ready.
• Retail and E-Commerce Deductions: Monitor remittances and retailer portals for deductions and chargebacks, research the cause, and classify them (shortage, pricing, returns, promotional, compliance, and similar). Dispute invalid deductions within retailer deadlines, follow up until resolved, and apply recovered funds correctly. Clear valid deductions and keep the open deduction balance current. Work with Sales, Customer Service, and Warehouse teams to address recurring causes, and stay current on retailer compliance requirements.

Qualifications

Required

• 2–3+ years of accounts receivable experience, covering some combination of cash application, collections, reconciliations, and account maintenance.
• Experience with an ERP or accounting system, such as Microsoft Dynamics NAV.
• Working Excel skills, including lookups, pivot tables, and SUMIFS, and comfort with large data files.
• Strong attention to detail and the follow-through to work items to completion.
• Clear written and verbal communication with customers and internal teams.
• Ability to prioritize and manage a high volume of items across multiple customers.
• High school diploma or equivalent.

Preferred

• Experience with customer deductions and chargebacks, especially through retailer portals (e.g., Shopify, Amazon Vendor Central, Walmart Retail Link, Target Partners Online).
• Background in retail, wholesale, or e-commerce accounts.
• Familiarity with EDI transactions or trade promotion and allowance programs.
• Associate's or bachelor's degree in accounting, finance, or business.

Required Work Hours

Monday – Friday, 1st shift

Medical, Dental, Vision 100% employee Paid, PTO, 401K

Salary Range: $60,000 - $65,000 per year